The Senior Marketing Proposal Coordinator role is an on-site position in Texas, supporting proposal responses, industry events, and general marketing activities under the Marketing Manager and Marketing Director.
Responsibilities
- Coordinate proposal content, including resumes, project summaries, technical write-ups, and required forms.
- Conduct proposal compliance checks and participate in color reviews.
- Oversee the master library of proposal data and ensure information stays current.
- May lead proposals under the direction of a proposal manager.
- Support the implementation of marketing and proposal strategies.
- Maintain RailPros industry event calendar and related scheduling.
- Handle attendee registrations and secure sponsorships or exhibit space as needed.
- Coordinate event communications and planning with the Marketing Manager.
- Manage packing and shipping of materials for industry events.
- Monitor shared inboxes for marketing and proposal requests.
- Perform other duties as needed to meet business requirements.
Requirements
- Strong proofreading and editing abilities with meticulous attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Solid organizational capabilities and time management.
- Self-starter who can advance projects independently, prioritize tasks, and meet deadlines.
- Positive attitude and a proactive, can-do approach.
- Ability to multi-task and work effectively both independently and within a team under tight deadlines.
- Proficient in Adobe InDesign.
- Proficient in Microsoft Word, PowerPoint, Excel, and Outlook.
Technologies
- Adobe InDesign
- Microsoft Word
- PowerPoint
- Excel
- Outlook
Benefits
- Comprehensive Health Insurance
- Additional Coverage Plans
- Legal Shield, ID Shield, Pet Insurance
- Life and Disability Insurance
- Retirement Savings
- Paid Time Off (PTO)
- Paid Holidays
- Wellness Programs
- Discount Programs
- Company Merchandise Allowance
- Health Savings Accounts (HSA)
- Health Reimbursement Arrangement (HRA)
- Flexible Spending Accounts (FSA)
- Employee Assistance Programs (EAP)
- Professional Development
- Balanced Work Environment
- Tuition Reimbursement
- Professional and Career Growth
- Culture and Recognition
Who we are
RailPros delivers engineering and safety services across the rail and transit sectors in the United States. Our people, clients, and communities drive our work, and we focus on teamwork, continuous improvement, and service excellence to solve challenges and earn trust.
We prioritize safety, wellbeing, and growth for our employees, fostering a culture of care and support. Our mission is to enhance mobility and quality of life for passengers and partner companies through innovative solutions and responsive service.
Why RailPros
We emphasize a people first culture, where your voice matters and collaboration is encouraged. RailPros supports ongoing growth and development, maintains a forward-thinking environment, and fosters innovation to stay at the forefront of the rail and transit industry.
Equal Employment Opportunity
RailPros provides equal employment opportunities to all qualified candidates regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. Reasonable accommodations are available for known physical or mental limitations unless doing so would cause undue hardship. For accommodation requests, please contact peopleoperations@railpros.com.
