Coordinator, Marketing and Proposals

This role coordinates marketing and proposals activities in the Madison office, supporting the Manager of Marketing and Proposals with organizing, editing, and producing client-targeted marketing deliverables and collaborating to advance energy-efficient building solutions.

Responsibilities

• Assist in proposal development by creating, organizing, and editing content such as resumes, project narratives, and client-facing materials to meet client requirements.
• Complete assigned tasks efficiently using marketing systems and tools like CRM, DAM, and desktop publishing to support proposals, qualifications, and presentations.
• Maintain and organize proposal databases, content libraries, and related resources to ensure information is accurate and accessible.
• Collaborate with marketing and business development teams on projects, delivering specific deliverables and contributing to broader marketing initiatives under supervision.
• Leverage marketing systems and tools to perform day-to-day tasks, optimizing content creation and project tracking for assigned responsibilities.
• Gather, organize, and distribute content needed for proposals to ensure timely and accurate completion of each proposal phase.
• Track proposal deadlines, submissions, and project statuses to support efficient proposal management and workflow organization.
• Participate in team meetings to stay informed on project updates, provide process feedback, and share insights for incremental improvements in tools and workflows.

Requirements

• Strong attention to accuracy and detail in delivering final materials.
• Ability to collaborate effectively within a team environment.
• Growing verbal communication skills with high proficiency in written communication.
• Proven ability to prioritize tasks and manage time to meet deadlines.
• Familiarity with foundational quality assurance processes for marketing deliverables.

Technologies

• CRM databases (Deltek, Salesforce, Cosential)
• Digital Asset Management (DAM)
• Desktop publishing
• Microsoft Office (Word, Excel, PowerPoint)
• Adobe InDesign

Benefits

• Health, dental, and vision insurance
• Retirement benefits
• Performance-based year-end bonus
• Flexible work environment
• Wellness resources
• Community-focused initiatives

Travel Requirements

• Minimal travel required

Physical Requirements

• Willingness to work to meet deadlines as required by client and team demands
• Prolonged computer use for extended periods
• Attendance at meetings with team members and other consultants both on and off-site
• Ability to lift up to 30 pounds
• Engagement in typical office activities

Contacts

• Frequent contact with co-workers, immediate supervisor, various department leaders and principals
• Limited contact with clients and vendors

Disclaimer

This position description is not intended to encompass all accountabilities and responsibilities for this position. Actual implementation may vary based on project team needs. Each person is responsible for delivering a quality product within budget and on schedule.

When you work here, you can expect

• A flexible, collaborative environment that supports well-being and enables strong performance
• Opportunities to grow through mentorship, professional development, and exposure to high-impact projects
• Collaboration with teammates who foster innovation and contribute to future leaders
• A benefits package including health, dental, vision, retirement, a performance-based year-end bonus, and perks such as flexible work options, wellness resources, and community-focused initiatives