Proposal Writer/Marketing Assistant

Full-time Proposal Writer/Marketing Assistant role based in Pleasanton, CA (onsite), supporting proposal development and marketing initiatives for 4LEAF, Inc.

Responsibilities

• Review RFPs to identify requirements, deadlines, win themes, and submission criteria.
• Own the proposal workflow from RFP receipt through final delivery, coordinating with project managers, directors, and subject matter experts.
• Draft, edit, format, and assemble proposals, qualification packages, presentations, and related submittals.
• Ensure deliverables are client-focused, technically accurate, well-written, and aligned with brand guidelines.
• Develop original content as needed, including project descriptions, staff qualifications, firm experience, and value messaging.
• Create and maintain reusable proposal materials such as resumes, project descriptions, client data, photos, graphics, and value messaging.
• Support fact-checking, version control, and quality control of marketing content and templates across Word, PowerPoint, Excel, and InDesign.
• Maintain digital assets, marketing data, and internal content libraries.
• Assist with marketing communications across print, web, email, social media, and presentations.
• Attend conferences and events to represent 4LEAF, support logistics, and promote services.
• Build strong understanding of service lines to produce accurate, compelling content, including: planning; building and safety; engineering; construction management; inspection; code enforcement; and fire consulting.
• Coordinate events, sponsorships, and promotional materials.
• Maintain marketing tracking systems, collateral inventory, and promotional items.
• Conduct competitive research and other marketing support as directed.

Requirements

• Bachelor’s degree in English, Marketing, Journalism, Communications, or related field preferred.
• 1–3 years of proposal, technical, or marketing writing experience, ideally in B2B/B2G professional services; construction, engineering, or municipal consulting a plus.
• Strong writing, editing, proofreading, and content organization skills with a creative and persuasive voice.
• Solid project management skills: organized, self-directed, able to multi-task and meet deadlines.
• Strong interpersonal skills with the ability to collaborate effectively with internal teams and subject matter experts.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook), including advanced formatting, templates, and styles.
• Knowledge of visual design principles; Adobe Creative Suite (InDesign, Illustrator, Photoshop) preferred.
• Experience with digital asset management, CRM, or marketing databases a plus.
• Minimum experience: 1 years.

Technologies

• Microsoft Office: Word, Excel, PowerPoint, Publisher, Outlook
• InDesign
• Illustrator
• Photoshop

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee Assistance Program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Job Details

• Job type: Full-time, salaried position
• Schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m.
• Travel: 15-20% Travel required
• Location: On-site in Pleasanton, CA

Working Conditions

• General office environment.
• Regularly requires working in a seated position at a workstation for extended periods.
• Occasionally may require lifting up to 20 lbs.

Compensation

• Anticipated pay range: $70,304 – $94,200 per year, commensurate with experience.