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Proposal Writer/Marketing Assistant

4LEAF, Inc Pleasanton, CA

Pleasanton, CA

Today

$70k - $94k/yr Full time Marketing Business Development Campaign Management

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Job Description

Full-time Proposal Writer/Marketing Assistant role based in Pleasanton, CA (onsite), supporting proposal development and marketing initiatives for 4LEAF, Inc.

Responsibilities

Review RFPs to identify requirements, deadlines, win themes, and submission criteria.
Own the proposal workflow from RFP receipt through final delivery, coordinating with project managers, directors, and subject matter experts.
Draft, edit, format, and assemble proposals, qualification packages, presentations, and related submittals.
Ensure deliverables are client-focused, technically accurate, well-written, and aligned with brand guidelines.
Develop original content as needed, including project descriptions, staff qualifications, firm experience, and value messaging.
Create and maintain reusable proposal materials such as resumes, project descriptions, client data, photos, graphics, and value messaging.
Support fact-checking, version control, and quality control of marketing content and templates across Word, PowerPoint, Excel, and InDesign.
Maintain digital assets, marketing data, and internal content libraries.
Assist with marketing communications across print, web, email, social media, and presentations.
Attend conferences and events to represent 4LEAF, support logistics, and promote services.
Build strong understanding of service lines to produce accurate, compelling content, including: planning; building and safety; engineering; construction management; inspection; code enforcement; and fire consulting.
Coordinate events, sponsorships, and promotional materials.
Maintain marketing tracking systems, collateral inventory, and promotional items.
Conduct competitive research and other marketing support as directed.

Requirements

Bachelor’s degree in English, Marketing, Journalism, Communications, or related field preferred.
1–3 years of proposal, technical, or marketing writing experience, ideally in B2B/B2G professional services; construction, engineering, or municipal consulting a plus.
Strong writing, editing, proofreading, and content organization skills with a creative and persuasive voice.
Solid project management skills: organized, self-directed, able to multi-task and meet deadlines.
Strong interpersonal skills with the ability to collaborate effectively with internal teams and subject matter experts.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook), including advanced formatting, templates, and styles.
Knowledge of visual design principles; Adobe Creative Suite (InDesign, Illustrator, Photoshop) preferred.
Experience with digital asset management, CRM, or marketing databases a plus.
Minimum experience: 1 years.

Technologies

Microsoft Office: Word, Excel, PowerPoint, Publisher, Outlook
InDesign
Illustrator
Photoshop

Benefits

401(k)
401(k) matching
Dental insurance
Employee Assistance Program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Job Details

Job type: Full-time, salaried position
Schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m.
Travel: 15-20% Travel required
Location: On-site in Pleasanton, CA

Working Conditions

General office environment.
Regularly requires working in a seated position at a workstation for extended periods.
Occasionally may require lifting up to 20 lbs.

Compensation

Anticipated pay range: $70,304 – $94,200 per year, commensurate with experience.

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