Senior Marketing Coordinator

Mead & Hunt is hiring a Senior Marketing Coordinator to support its Food & Beverage group in Madison, WI. This full-time, onsite role focuses on marketing strategy execution across proposals, content development, trade show themes, and conference campaigns, with occasional travel as needed.

In this position, you will guide quality control for marketing materials, coordinate business unit planning, and help translate technical information into clear, audience-ready stories. The work also includes proposal response leadership, interview preparation support, and ongoing improvement of marketing processes and procedures.

What you’ll do

• Oversee marketing strategy and provide guidance on quality control for marketing materials.
• Lead proposal development, including go/no-go and proposal kickoff meetings, content creation, strategic input on project and team selection, layout and design, and close-out and archiving.
• Strategize with applicable business units to align with strategic and business plan goals, including annual marketing plan management tasks, schedules, and budget.
• Lead the interview preparation process.
• Develop and manage a marketing materials and content library, including presentations, project descriptions, resumes, thought leadership content, and cut sheets.
• Create a cohesive trade show theme for all tradeshows within the identified business unit.
• Develop and implement pre- and post-conference campaigns.
• Develop and manage the annual marketing plan schedule and budget for the identified business unit.
• Coordinate business development needs by providing marketing materials, research, strategy and themes, and data and reports.
• Review processes and procedures and identify opportunities for improvement.
• Complete other tasks as assigned.

What you’ll bring

• A valid driver’s license and occasional travel.
• Combination of education and/or experience totaling eight years of relevant experience.
• Bachelor’s degree in marketing, business administration, communications, or related discipline from an accredited college or university, plus at least 4 years of relevant experience.
• Associate degree in marketing or related field, plus at least 6 years of relevant experience.
• If no degree, at least 8 years of relevant experience.
• Experience working in architectural/engineering or another technical service industry.
• Strategic planning and opportunity or market research.
• Experience leading and developing proposal responses (RFP/RFQs).
• Ability to translate technical language into stories and easy-to-digest content.
• High level of quality and detailed copy editing.
• Proven organization, problem solving, and strong communication skills.
• Proficiency with Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft products (Word, Excel, PowerPoint, Forms, Power Automate, etc.).

Tools and technologies

• Adobe Creative Suite: InDesign, Illustrator, Photoshop
• Microsoft: Word, Excel, PowerPoint, Forms, Power Automate

Compensation and benefits

• Salary: $74,000 to $98,000 per year (actual compensation may vary based on experience, skill set, or location).
• Medical, dental, and vision insurance
• Paid time off and paid sick leave
• Parental leave
• 401K plan with a generous company match
• Life and disability insurance
• Employee assistance program

Notice: Employment is contingent upon successful completion of applicable pre-employment screening requirements. Mead & Hunt will not sponsor a visa (H-1B, etc.) for this position.