Marketing Proposal Coordinator

Valdes Architecture & Engineering is seeking a Marketing Proposal Coordinator to join its Lombard, IL team on site. In this role, you will coordinate and deliver high-quality proposals and marketing collateral across the Buildings, Transportation, Survey, and Water markets to support public infrastructure projects. The position combines strategic bid support with hands-on marketing execution to drive successful pursuits from inception through submission.

Location: Lombard, IL (onsite) • Salary: USD 65,000 - 95,000 per year • Education: Bachelor’s degree • Experience: Minimum 3 years

Responsibilities

• Collaborate with Vice Presidents and Directors to craft responses to RFPs/RFQs, proposals, presentations, statements of qualifications, and other marketing materials
• Coordinate the pursuit process and lead the generation of public sector responses from start to finish
• Maintain a marketing and business development calendar for industry events and related activities
• Manage the collateral library, including resumes, project sheets, project lists, capabilities, and photography
• Participate in pre-proposal meetings, industry events, and site walkthroughs as needed
• Support miscellaneous tasks such as creating visual collateral, organizing mailing lists, and assisting with conference decks
• Oversee selection databases and summarize long-range plans, including IDOT’s Multi-Year Plan
• Facilitate a formal Go/No-Go decision process for each pursuit
• Develop social media content for LinkedIn
• Coordinate with project managers to obtain project information and resume updates
• Assist in creating Valdes website content related to the public sector

Requirements

• Bachelor’s degree in writing, marketing, communications, journalism, public relations, or related field
• Minimum of 3 years leading the proposal preparation process, ideally within architecture and engineering
• Ability to drive the response generation process and gather, organize, and format information from team members
• Strong interpersonal skills and highly organized approach
• Must be eligible to work in the United States without sponsorship now or in the future

Technologies

• E-Builder
• EPAS
• CDB 330
• Adobe InDesign
• Microsoft Office
• Photoshop

Technical Competencies

• Extensive experience preparing SF330 forms for Federal Government projects and CDB330 forms for Illinois state pursuits
• Significant experience producing documentation for IDOT, Illinois Tollway, and other transportation clients
• Preference for familiarity with E-Builder, EPAS, and CDB 330
• Strong graphic capabilities
• High proficiency in Adobe InDesign
• Proficiency in Microsoft Office, Photoshop, and other publishing and graphic design programs