Marketing Proposal Specialist

Join Allied Universal as a Marketing Proposal Specialist and help shape clear, compliant proposals for new and existing clients. This hybrid role in Tampa, FL gives you the structure to work with Sales, Operations, and Pricing while building accuracy and speed into the RFP/RFI/RFQ process. With benefits that support your health and long-term planning, plus a predictable onsite cadence (four days per week), you can focus on producing proposal responses that land on time.

Responsibilities

• Serve as the central point of contact for RFI, RFQ, and RFP requests.
• Manage bid platforms used for proposal submissions.
• Review solicitation documents to confirm full compliance with technical and operational requirements.
• Coordinate with Sales, Operations, and Pricing to collect the information needed for accurate responses.
• Conduct fact-finding calls with internal stakeholders to clarify scope and requirements as needed.
• Write, edit, format, and tailor proposal responses using the company’s proposal library and software systems.
• Compile proposal and quote documents into cohesive, professionally formatted submissions.
• Provide daily status updates on active proposals, deadlines, and timeline progress to support on-time completion and submission.
• Manage electronic proposal files and maintain the company’s proposal library software.
• Complete pre-qualification documentation and vendor registration materials as required.
• Support post-submittal follow-up requests when needed.

Requirements

• Bachelor’s degree in Management, Marketing, Business Administration, or a related field.
• Or an Associate’s degree in Management, Marketing, Business Administration, or a related field with a minimum of three (3) years of work experience managing or supporting the proposal development process.
• Minimum of two (2) years of proposal development and administrative experience.
• Experience responding to government or commercial RFPs (service industry preferred).
• Experience navigating procurement portals.
• Experience working in cloud-based proposal management systems.
• Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency with Adobe Suite.
• Ability to manage multiple projects with varying deadlines in a fast-paced environment.
• Strong organizational and time management skills with attention to detail.
• Excellent writing, editing, proofreading, and communication skills.
• Strong work ethic with the ability to work independently and collaboratively.

Technologies

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Adobe Suite
• Cloud-based proposal management systems

Benefits

• Medical, dental, vision, basic life, AD&D, retirement plan, and disability insurance.
• Eight paid holidays annually, five sick days, and four personal days.
• Vacation time offered at an accrual rate of 3.08 hours biweekly; unused vacation is paid out only where required by law.

Hybrid Work Schedule

Four days per week onsite in the Tampa, FL office.

Compensation

$60,000 - $70,000 per year

Preferred Qualifications

• Experience managing multiple deadlines and priorities in a high-volume proposal environment supporting 800–1,000+ proposals annually.
• Online procurement platforms experience.

Requisition ID: 2026-1725954