Meeting Management

Meeting Management Marketing Jobs

11 jobs found

6d ago

Marketing Events Coordinator

Core BTS Remote 🌍 Remote

Remote

6d ago

$55k - $70k/yr Full time Marketing Communications Coordinator

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Job Description

Core BTS is seeking a Marketing Events Coordinator (remote) to support the planning, coordination, and execution of NRI marketing events, including regional field activities and corporate programs, with a salary range of USD 55,000 to 70,000 per year.

Responsibilities

Plan and execute regional field marketing events, partner activities, webinars, and corporate marketing programs.
Maintain event timelines, task lists, registration data, calendars, and planning documents to keep programs on track.
Manage event logistics such as venues, catering, shipping, promotional materials, attendee rosters, signage, and on-site coordination.
Collaborate across marketing, sales, partner alliances, and content teams to promote events, target attendees, and handle follow-up.
Gather event requirements, deadlines, creative needs, speaker details, and secure internal approvals.
Serve as the day-to-day coordination point for assigned events, escalating issues and decisions as needed.
Support vendor outreach, estimates, invoices, contracts, purchase requests, and budget tracking.
Maintain organized event records, including budgets, attendee reports, vendor information, and post-event documentation.
Support cost-effective planning while adhering to internal processes and brand standards.
Assist with onsite and virtual event execution, including setup, registration, attendee support, materials, and post-event wrap-up.
Coordinate post-event activities such as attendee list updates, lead handoff support, survey distribution, and follow-up communications.
Assist with basic event reporting, including attendance, engagement, feedback, and lessons learned.

Requirements

A bachelor’s degree in Marketing, Communications, Event Management, Business, or a related field, or equivalent experience.
1–3 years of experience supporting marketing events, field marketing, corporate events, or related programs.
Strong organizational skills with the ability to manage deadlines, details, and multiple event workstreams.
Experience coordinating logistics, vendors, attendee communications, and event materials.
Comfortable working cross-functionally with sales, marketing, partners, and external vendors.
Detail-oriented with ability to track budgets, tasks, timelines, attendee lists, and post-event follow-up items.
Strong written, verbal, and interpersonal communication skills.
Ability to work in a fast-paced environment with a positive, proactive, and service-oriented approach.
Experience supporting B2B technology, professional services, or partner-led events.
Familiarity with marketing automation tools, CRM platforms, registration tools, or project management systems.
Experience supporting virtual, hybrid, or in-person events.
Working knowledge of Microsoft Teams and Microsoft Office applications.
Interest in building repeatable event processes, templates, and best practices.

Technologies

Microsoft Teams
Microsoft Office

Benefits

Health, Vision, and Dental Insurance
Life Insurance
Health/Dependent Care Flexible Spending
401(k) Plan
Short-Term and Long-Term Disability Coverage
Generous Vacation and Flex Time Off Programs
Company Paid Holidays
Training and Development Opportunities

Notices

The above description is intended to describe the general nature and level of work performed by individuals assigned to this position. This is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, or experience required of individuals in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
NRI North America is proud to be an Equal Opportunity/Affirmative Action employer.
NRI North America will accept applications on an ongoing basis.
NRI North America will consider qualified candidates with criminal histories in a manner consistent with The Los Angeles Fair Chance Initiative for Hiring Ordinance.
If you require reasonable accommodation in completing an application, interviewing, or otherwise participating in the hiring process, please direct your inquiries to [email protected]

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1mo ago

Marketing Events Specialist

Roundstone Cleveland, OH

Cleveland, OH

1mo ago Closed

$52k - $55k/yr Full time Marketing Analytics Coordinator

This position is no longer accepting applications (closed Jul 12, 2026).

Job Description

What Roundstone offers

Roundstone provides a hybrid work setup in Cleveland, OH, with a competitive annual salary and a benefits package designed to support health, finances, and career growth. This role includes an annual bonus opportunity, a 401(k) plan with company match, and paid time off starting on Day 1. You will also have access to tuition reimbursement, parental leave, and a range of wellness and security benefits to promote work–life balance.

Salary: USD 52,000 – 55,000 per year
Hybrid work schedule based in Cleveland, OH
Annual bonus opportunity
Medical, dental and vision benefits
401(k) plan with company match
Paid time off starting on Day 1
Tuition reimbursement
Dependent care 100% match up to max allowable
Parental leave
Healthy work/life balance
On-site gym with a personal trainer access
Life insurance and short term disability
Employee Assistance Program

What you will do

Coordinate internal and external events from planning through post-event follow-up, ensuring timelines, budgets, and deliverables are met
Oversee event logistics including venue sourcing, vendor coordination, contract negotiation, travel, swag, booth materials, and activities
Maintain vendor relationships and manage communications throughout the planning process
Collaborate with Sales, Marketing, and cross-functional teams to support event goals and attendee engagement strategies
Track event budgets, invoices, expenses, reimbursements, and reporting in partnership with Accounting and Finance
Support development and execution of event promotion plans with the Demand Generation Manager and Events Lead
Monitor RSVPs, attendance, post-event feedback, and performance metrics to identify improvement opportunities
Contribute creative ideas for impactful virtual and in-person event experiences
Support employee engagement and internal communications initiatives, including content and event coordination
Ensure employee-facing events reflect company culture and brand values and deliver a positive experience
Build repeatable workflows and processes to improve efficiency and execution
Provide regular status updates, troubleshoot proactively, and keep stakeholders aligned on timelines and priorities

What you bring

Bachelor’s degree required
Experience coordinating or managing events, preferably in a B2B setting
Strong communication skills with the ability to engage internal and external partners to meet deadlines, budgets, and outputs
Understanding of virtual event technology, including platforms like Zoom and Teams
Extremely detail-oriented and highly organized, capable of meeting deadlines
High energy with a positive attitude
Experience using project management and marketing technology tools such as Wrike, Salesforce, and Pardot (or similar)
Proficient in Microsoft Office (Word, Excel, OneDrive, PowerPoint)

Technology and platforms

Zoom
Teams
Wrike
Salesforce
Pardot
Microsoft Word
Microsoft Excel
OneDrive
PowerPoint

Our core values

Live well: Prioritize health and bring positive energy to all you do
Work smarter: Get things done efficiently and effectively
Own it: Accountability in every action, on time and finished
Be intellectually curious: Always learning, spotting opportunities, and growing

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1mo ago

PT Front Desk Administrator

Douglas Elliman Development Marketing Fort Lauderdale, FL

Fort Lauderdale, FL

1mo ago Closed

$25+/hr Part time Administrative Assistant Administrative Support Coordinator

This position is no longer accepting applications (closed Jul 1, 2026).

Job Description

Fort Lauderdale hosts a development project supported by Douglas Elliman Development Marketing. This part-time Front Desk Administrator role centers on weekend reception and administrative support, acting as the first point of contact and coordinating with the Sales Director and Marketing team to ensure smooth daily operations.

Job Details

Location: Fort Lauderdale, FL (onsite)
Compensation: USD 25 per hour
Schedule: Part-time; weekend availability
Experience: Minimum 1 year
Education: College graduate

Responsibilities

Provide office support to help the Project Office run efficiently and effectively
Receive, direct, and relay telephone and fax messages; route general inquiries to the appropriate staff
Greet visitors and the general public and manage guest flow
Collect, deliver, and distribute mail and general correspondence
Maintain the filing system and file all correspondence
Assist in planning and coordinating meetings, conferences, and conference calls
Monitor stock of office supplies and project marketing collateral; reorder as needed
Provide office and secretarial support and maintain a tidy work area
Develop and maintain current project sales file systems
Track the use of supplies and equipment; coordinate repair and maintenance as required
Answer incoming calls, address inquiries, redirect calls as appropriate, and take messages when necessary
Prepare coffee and refreshments for staff and visitors
Support the Sales Director and Marketing staff as requested
Provide administrative services for Sales Director and Sales Executives
Update floor books with floor schedules; track registrations and enter into e-condo
Register walk-ins and phone inquiries on registration sheets and input data into e-condo
Maintain conference room schedule
Maintain a weekly master event calendar and back up data in Dropbox
Maintain monthly master project contact list
Produce daily, weekly, and monthly traffic and sales reports
RSVP management, including collecting emails and RSVP counts
Assist with event setup, including coordination with Sales Director, Marketing Associate, and caterers
Coordinate parking procedures before and on event days
Attend guest sign-in, collect business cards, and enter into e-condo within 48 hours under the event name and title
Assist with giveaways, manage inventory before, during, and after events
Be flexible with hours during events and special occasions

Requirements

College graduate; experience in front desk administration and accounting preferred
Luxury hospitality background preferred
Determined with a strong work ethic and positive attitude
Team player with resourcefulness and attention to detail
Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
Ability to learn and master computer programs or devices as needed
Ability to thrive in a fast-paced environment

Technologies

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Dropbox
e-condo

General Description

The Front Desk Administrator reports to the Executive Vice President of DEDM and serves as the primary point of contact for the organization. This role manages the flow of visitors and general inquiries while ensuring administrative tasks are completed accurately and in a timely manner. The position aims to support smooth coordination across the development project through effective communication and organized office operations.

Essential Functions

Provide office support to ensure project office efficiency
Handle telephone and fax messages, direct inquiries, and route to appropriate staff
Direct the general public to the correct staff member and greet visitors
Manage mail, general correspondence, and filing; maintain tidy office
Assist in planning meetings, conferences, and calls; maintain supplies and equipment
Provide office and secretarial support; monitor usage of resources and coordinate repairs
Perform receptionist duties, answer calls, and take messages as needed
Support Sales Director, Executives, and Marketing staff; update schedules and registrations in e-condo
Maintain conference room schedule and master event calendar; back up data in Dropbox
Produce and maintain traffic and sales reports and master contact lists
RSVP management and event setup coordination for staff and caterers
Coordinate parking and guest sign-in; manage giveaways and inventory

For Events

RSVP management: collect emails and RSVP counts
Event setup: assist Sales Director, Marketing Associate, and caterers with setup and prep
Parking coordination prior to and on event day
Guest sign-in: collect business cards and enter into e-condo within 48 hours under event name and title
Giveaways: assist with assembly, distribution at events, and inventory tracking
Hours may vary during events or special occasions

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2mo ago

Marketing Operations & Events Coordinator

Boundless Learning Orlando, FL

Orlando, FL

2mo ago Closed

Full time Marketing Campaign Management Communications

This position is no longer accepting applications (closed Jun 17, 2026).

Job Description

Based in Orlando, FL and onsite, Boundless Learning offers a role that blends marketing operations with events to shape B2B experiences. You will plan, execute, and post-produce events and related content while coordinating marketing requests across teams. This position emphasizes cross-functional collaboration, clear ownership of delivery timelines, and a focus on measurable outcomes.

Responsibilities

Oversee the creative queue to ensure internal and external teams deliver assets aligned with campaign and event goals.
Promote consistency and efficiency across a cross-functional team to produce high-quality creative assets.
Coordinate marketing, content, design, partners, and vendors to meet asset delivery timelines.
Lead daily stand-up meetings and partner with stakeholders to keep campaigns and events aligned with clear visibility into workstreams.
Conduct weekly status reviews to share progress and next steps with colleagues.
Maintain work queues and set delivery schedules based on stakeholder expectations, timelines, milestones, and dependencies.
Assess project risks and communicate mitigation plans to key stakeholders, including event execution risks.
Use Smartsheet proficiently to track progress and keep the team on task.
Support planning and execution of events such as webinars, conferences, partner events, graduations, and both virtual and in-person experiences.
Manage post-event workflows, including editing and distributing content.
Coordinate event logistics such as registration timelines, assets, and internal readiness.
Assist with speaker coordination, including scheduling, briefing, and asset collection.

Requirements

At least 3 years' experience across advertising agency traffic management, event management, and marketing operations.
Experience supporting content, design, web development, and SEO functions.
Proven track record in managing event logistics and content production workflows.
Familiarity with Smartsheet, Jira, and SharePoint preferred.
Demonstrated ability to manage competing projects under significant constraints.
Strong analytical, problem-solving, organizational, and time-management skills.
Ability to work independently and efficiently in a fast-paced environment.
Excellent interpersonal, collaborative, and communication skills.

Technologies

Smartsheet
Jira
SharePoint

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2mo ago

Marketing Coordinator

Alta Planning + Design Los Angeles, CA

Los Angeles, CA

2mo ago Closed

$53k - $75k/yr Full time Marketing Adobe Creative Suite Communications

This position is no longer accepting applications (closed Jun 16, 2026).

Job Description

The Marketing Coordinator at Alta Planning + Design supports proposal development, coordinates multi-disciplinary teams, and advances marketing and communications across urban planning projects.

Responsibilities

Organize and coordinate proposal teams to respond to RFQs and RFPs, and develop strategy for formal proposals, including production scheduling, internal meeting facilitation, content placement, writing and editing portions of proposals, formatting, proofreading, and print management.
Develop and update marketing collateral including staff bios and resumes, emerging market documents, and brochures using advanced InDesign skills.
Lead heavy document production for proposals in InDesign, covering page layout, graphic selection, copyediting, and publishing.
Track and monitor proposal efforts and activities to ensure timely delivery.
Assist in implementing annual marketing planning and strategic plans.
Participate in market research and other creative projects such as white papers, branding campaigns, and newsletter development.
Collaborate with a highly cross-functional team across the organization to produce engaging work that advances the business.

Requirements

Curiosity about the field of urban planning and design.
Some familiarity with the proposal development process for public agencies.
Exhibits strong initiative with the ability to manage competing priorities and work independently.
2+ years of experience in a marketing, graphic design, business administration, or related position.
Prior experience leading or playing a key role in developing responses to RFPs/RFQs.
Bachelor’s degree in liberal arts, marketing, business, urban planning, or a related field of study.
Excellent interpersonal, written, and verbal communication and analytic skills.
Exhibits strong initiative, the ability to manage competing priorities and multiple simultaneous projects involving cross-functional teams, and the ability to work independently with little to no supervision.
Understanding of the proposal development process for public agencies.
Intermediate skills in MS Excel, Word, Adobe Creative Suite, or similar products.
Excellent professional ethics, accountability, and decision-making capabilities.
Understanding of enterprise-wide management tools.

Technologies

InDesign
MS Excel
Microsoft Word
Adobe Creative Suite
Deltek

Benefits

Medical: PPO or HSA medical plans
Dental/Vision: PPO
Life Insurance: Alta pays 100% of the premium for life and AD&D, equal to base compensation
401(k): Alta provides a match up to 3%
PTO: 21 days accrued annually to start
Holidays: 11 total company paid holidays
Paid Parental Leave/Short-Term Disability
Additional Benefits: Wellness reimbursement up to $800 annually, Alta Gets Around benefit of up to $900 annually, 5-year travel award, and professional development opportunities

What We Offer

Flexible Schedule: Alta offers a flexible hybrid work arrangement, with most employees working from home three days per week. In-office days support a collaborative culture.
Compensation: The pay range for this job in Los Angeles is USD 53,000–75,000 annually. Placement within the range reflects experience, skill sets, and qualifications.
Benefits: Alta provides comprehensive benefits to all full-time employees.

About Alta Planning + Design

Alta is an Equal Opportunity Employer

Affirmative Action Plan: Alta Planning + Design, Inc. is a federal contractor subject to affirmative action regulations requiring written Affirmative Action Plans (AAP’s) for minorities and women, and for covered veterans and individuals with disabilities. We worked intensively with a local firm that specializes in Affirmative Action Plans to develop a program for our company that will not only satisfy our federal obligations but will be a living document. This means the plan is integrated into

Our Hiring Process

Applied
Initial Screening
1st Interview
Offer
Hired

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2mo ago

Marketing Coordinator

Alta Planning + Design Atlanta, GA

Atlanta, GA

2mo ago Closed

$53k - $75k/yr Full time Marketing Adobe Creative Suite Communications

This position is no longer accepting applications (closed Jun 16, 2026).

Job Description

Alta Planning + Design is seeking a Marketing Coordinator to translate complex urban design and multimodal transportation work into compelling client communications. Based in Atlanta with a hybrid work arrangement, you will organize proposals, develop marketing collateral, and lead document production across cross-functional teams to showcase the firm’s projects. The role offers a salary range of USD 53,000 to 75,000 per year and requires a Bachelor’s degree along with at least two years of relevant experience.

Position details

Location: Atlanta, GA (hybrid) • Salary: USD 53,000 - 75,000 per year • Education: Bachelor's degree • Experience: 2+ years

Responsibilities

Organize and coordinate proposal teams to respond to RFQs and RFPs.
Develop strategy for formal proposals, including production scheduling, internal meeting facilitation, content placement, writing and editing portions of the proposal, formatting, proofreading, and print management.
Develop and update marketing collateral such as staff bios, resumes, emerging market documents, and brochures using advanced InDesign skills.
Lead heavy document production for proposals using InDesign, including page layout, graphic selection, copyediting, and publishing.
Track and monitor proposal efforts and activities ensuring timely delivery.
Assist in the implementation of annual marketing planning and strategic plans.
Participate in market research and other creative projects such as white papers, branding campaigns, and newsletter development.
Work with a collaborative team across the organization to create captivating work that moves the business forward.
Translate Alta’s technical staff work for external audiences.
Develop proposals and creative assignments for high-profile urban design, multimodal transportation, recreation, civil/traffic engineering, and community planning projects.

Requirements

2+ years of experience in a marketing, graphic design, business administration or related position
Prior experience leading or playing a key role in developing responses to RFPs/RFQs
Bachelor’s degree in liberal arts, marketing, business, urban planning, or a related field
Excellent interpersonal, written, and verbal communication and analytic skills
Exhibits strong initiative, the ability to manage competing priorities and multiple simultaneous projects involving cross-functional teams, and the ability to work independently with little to no supervision
Understanding of the proposal development process for public agencies
Intermediate skills in MS Excel, Word, Adobe Creative Suite, or similar products
Excellent professional ethics, accountability, and decision-making capabilities
Understanding of enterprise-wide management tools

Technologies

InDesign
Microsoft Excel
Microsoft Word
Adobe Creative Suite
Deltek

Benefits

Flexible Schedule
Medical: PPO or HSA medical plans
Dental/Vision: PPO
Life Insurance: Alta pays 100% of the premium for life and AD&D, equal to your base compensation
401(k): Alta provides a match up to 3%
PTO: 21 days accrued annually to start
Holidays: 11 total company paid holidays
Paid Parental Leave/Short-Term Disability
Wellness reimbursement up to $800 annually
Alta Gets Around benefit of up to $900 annually
5-year travel award
Professional development opportunities

Description

As a Marketing Coordinator at Alta Planning + Design, you will support the firm’s mission through storytelling, business thinking, document design, and clear graphic communication. You are curious, organized, and detail-oriented, thriving in collaborative environments where producing high-quality work helps teams pursue and win new projects. You will act as a translator for Alta’s technical staff, communicating complex work to external audiences and developing proposals and creative work for high-profile urban design, multimodal transportation, recreation, civil/traffic engineering, and community planning projects. Alta is a mission-driven company dedicated to mitigating climate change, advancing safety, and promoting social justice by shaping sustainable, people-centered communities. Since its founding in 1996, Alta has evolved into a global leader with more than 225 staff across the United States and beyond, collaborating across disciplines to create environments that support everyday life and resilience.

Day to Day

You’ll organize and coordinate proposal teams to respond to RFQs and RFPs, and develop strategy for formal proposals, including production scheduling, internal meeting facilitation, content placement, writing and editing portions of the proposal, formatting, proofreading, and print management.

Hiring process

Applied
Initial Screening
1st Interview
Offer
Hired

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2mo ago

MARKETING COORDINATOR

Hyatt Lifestyle Group Austin Hub Austin, TX

Austin, TX

2mo ago Closed

Full time Marketing Brand Management Business Development

This position is no longer accepting applications (closed Jun 14, 2026).

Job Description

Temporary Marketing Coordinator position onsite in Austin, TX supporting Hyatt Lifestyle Group's Austin hub for approximately 6-8 weeks.

Responsibilities

Support marketing and branding initiatives across promotions, collateral production, digital channels, events, public relations, partnerships, email campaigns, and creative design tasks.
Contribute to the creation and organization of brand-wide presentations and decks used for business development, owner briefings, and new initiatives.
Assist in compiling post-event recap reports and contribute to monthly marketing performance updates.
Join brainstorming sessions for campaigns, partnerships, and creative projects.
Facilitate monthly marketing meetings with properties as needed.
Maintain vanity hotel websites with regular updates.
Photograph select marketing assets for F&B specials, retail, events, and related needs.
Coordinate large scale photoshoots, including creating shot lists, coordinating with property teams to secure props, and ensuring on-brand photography on set.
Support the development of the social media strategy in collaboration with the content team.
Gain exposure to marketing disciplines across Graphics, Social, Copy Direction, Art Direction and Retail.
Assist with paid media efforts by supporting campaign setup, updating targeting, and monitoring performance.
Support database growth initiatives such as sweepstakes, brand collaborations, and paid marketing activities.
Create and manage content workflows, scheduling, posting, engagement, and monitoring for brand social channels (Instagram, Facebook, etc.).
Assist influencer partnerships by screening inquiries, coordinating with properties, drafting agreements, and evaluating content performance.

Requirements

Bachelor’s degree in Marketing, Communications, Business, or a related field preferred.
Proven organizational abilities with strong multitasking and deadline-management skills.
Strong written and verbal communication proficiency.
Advanced skills in PowerPoint and Excel; familiarity with InDesign and Photoshop is beneficial.
Interest in hospitality, branding, and digital marketing.