Marketing Operations & Events Coordinator

Based in Orlando, FL and onsite, Boundless Learning offers a role that blends marketing operations with events to shape B2B experiences. You will plan, execute, and post-produce events and related content while coordinating marketing requests across teams. This position emphasizes cross-functional collaboration, clear ownership of delivery timelines, and a focus on measurable outcomes.

Responsibilities

• Oversee the creative queue to ensure internal and external teams deliver assets aligned with campaign and event goals.
• Promote consistency and efficiency across a cross-functional team to produce high-quality creative assets.
• Coordinate marketing, content, design, partners, and vendors to meet asset delivery timelines.
• Lead daily stand-up meetings and partner with stakeholders to keep campaigns and events aligned with clear visibility into workstreams.
• Conduct weekly status reviews to share progress and next steps with colleagues.
• Maintain work queues and set delivery schedules based on stakeholder expectations, timelines, milestones, and dependencies.
• Assess project risks and communicate mitigation plans to key stakeholders, including event execution risks.
• Use Smartsheet proficiently to track progress and keep the team on task.
• Support planning and execution of events such as webinars, conferences, partner events, graduations, and both virtual and in-person experiences.
• Manage post-event workflows, including editing and distributing content.
• Coordinate event logistics such as registration timelines, assets, and internal readiness.
• Assist with speaker coordination, including scheduling, briefing, and asset collection.

Requirements

• At least 3 years' experience across advertising agency traffic management, event management, and marketing operations.
• Experience supporting content, design, web development, and SEO functions.
• Proven track record in managing event logistics and content production workflows.
• Familiarity with Smartsheet, Jira, and SharePoint preferred.
• Demonstrated ability to manage competing projects under significant constraints.
• Strong analytical, problem-solving, organizational, and time-management skills.
• Ability to work independently and efficiently in a fast-paced environment.
• Excellent interpersonal, collaborative, and communication skills.

Technologies

• Smartsheet
• Jira
• SharePoint