Marketing Operations Tools

Marketing Operations Tools Jobs

4 jobs found

Today

Client Services Martech (Marketing Technology)

Equity Union Real Estate Sherman Oaks, CA

Sherman Oaks, CA

Today

$28 - $32/hr Full time Marketing Agent Management Client Management

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Job Description

Equity Union Real Estate is seeking a Client Services Martech professional based in Sherman Oaks, CA to support agents throughout the Los Angeles region in a role that blends client services, marketing technology, and hospitality-first onboarding. This position serves as a hands-on resource for new agent integration, CRM readiness, and ongoing technology adoption, while also helping keep regional office operations and company events running smoothly.

Working fully onsite, you will guide agents from first contact through training on the tools that support their growth, including CRM workflows, marketing resources, and agent touch programs. You will also represent Equity Union professionally at offices and events, creating a positive, memorable experience for agents and guests.

What you’ll do

Act as the primary point of contact for new agents joining the Los Angeles region, supporting step-by-step onboarding and helping them connect with company culture.
Meet one-on-one with agents to understand their needs and provide training on company technology.
Import new agents’ contacts and past clients into the company CRM, cleaning and organizing data so it is ready from day one.
Set up agent accounts, profiles, and access across company technology and back-office tools.
Introduce agents to company offerings, including Wonderland Escrow, Premier Plus Lending, the title company, DoUCopy, and company marketing resources.
Run regular check-ins after onboarding and continue supporting agents throughout their time with the company, not only during an initial 90-day window.
Serve as a regional expert on the company CRM and train agents to use it to grow their business.
Simplify back-office processes by building how-to guides and answering questions in person to keep tools easy to use.
Assist agents with Google Business Profile setup and optimization, including building a consistent flow of online reviews.
Help agents configure automated client touches, drip campaigns, and follow-up plans inside the CRM.
Train agents one-on-one and in small groups on company technology, back-office systems, and support tools.
Track technology adoption across the region and help raise adoption rates for every company tool.
Support launches of client-touch programs such as newsletters, market updates, social posts, and anniversary or birthday touches.
Collect agent feedback on technology and share it with leadership to improve tools and training.
Deliver a high level of service with a hospitality mindset, responding to questions and requests promptly and professionally.
Follow up proactively so agents never feel left behind or unsupported, and resolve issues or route them to the right team.
Visit offices across the region to provide in-person support and drive hands-on assistance.
Maintain a professional, organized workspace and complete general administrative tasks as needed.
Support company leadership with projects, initiatives, and agent communication in the Los Angeles region.
Help plan, coordinate, and run company events, including trainings, classes, agent celebrations, recruiting events, and community activities.
Set up conference rooms and prepare materials for meetings, classes, and events.
Manage event logistics such as registration, setup, technology, QR check-ins, signage, and follow-up.
Represent Equity Union professionally and help create a memorable experience for agents and guests.

What you bring

Bachelor’s degree.
4+ years of experience in customer service, client services, or hospitality.
Strong technical aptitude and the ability to learn new platforms quickly; proficient on both PC and Mac.
In-depth knowledge of CRM systems and how they drive business results.
Strong grammar, spelling, and composition.
Reliable vehicle, valid driver’s license, and auto insurance, with the ability to drive between multiple office locations.
Ability to work fully in person (not a remote role).
High discipline, reliability, and personal accountability.
Warm, hospitality-first customer service approach.
Efficient, detail-oriented work style while maintaining a premium experience.
Clear communication and patience in training, comfortable with one-on-one and group settings.
Strong organizational and prioritization skills to juggle many agents, projects, and requests.
Comfort working independently and collaborating with internal teams.
Experience working with vendors and clients to build positive relationships.
Familiarity with task management platforms to organize workflows.
Familiarity with AI-powered design tools.
Email marketing platform experience, especially Constant Contact and Brevo.
Experience with database management, Google Business Profile, and QR code tools.
Real estate industry experience or knowledge.

Tools you’ll work with

CRM systems, PC, Mac
Google Business Profile, QR code tools, QR check-ins
Constant Contact, Brevo
AI-powered design tools
Wonderland Escrow, Premier Plus Lending, DoUCopy

Compensation and schedule

Location: Sherman Oaks, CA (onsite)
Pay: USD 28 to 32 per hour
Minimum experience: 4 years

Benefits

Health, dental, and vision insurance
Life insurance
401(k) with company matching
Paid time off
Dental insurance
Health insurance
Vision insurance

How success is measured

Speed and quality of new agent onboarding
CRM and technology adoption rates across the region
Agent satisfaction and feedback
Responsiveness to agent requests
Quality, consistency, and on-time delivery of marketing materials
Smooth execution of company events

Physical demands

Setting up offices and conference rooms for events and classes
Maintaining office bulletins, sorting packages, and driving between office locations
Other duties as needed to support office operations

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17d ago

Marketing Coordinator

EyeSouth Partners Atlanta, GA

Atlanta, GA

17d ago

Full time Marketing Brand Management Campaign Management

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Job Description

EyeSouth Partners is hiring a temporary, full-time Marketing Coordinator onsite in Atlanta, GA to deliver administrative and execution support for the Marketing department. This role supports day-to-day marketing initiatives connected to affiliate acquisitions, rebranding projects, TIN migrations, and doctor offboarding in partnership with the VP of Marketing.

Key Responsibilities

Complete marketing workstream tasks for affiliate acquisitions, rebranding projects (Co-Branding and Full Rebranding), and TIN migrations using established EyeSouth playbooks and checklists.
Partner with the PA to coordinate signage updates for new, rebranded, or consolidated practice locations, including vendor coordination for ordering and installation timelines.
Collaborate with the Graphic Designer to update logos, visual assets, and brand elements across websites, print materials, digital platforms, and signage in accordance with approved brand guidelines.
Work with digital partners to maintain and update practice directory listings and location information on the ESP website and affiliate websites, including name changes and address updates.
Coordinate distribution of press releases, blog posts, and social media graphics announcing acquisitions, rebrands, and new locations.
Ensure email signatures, patient-facing forms, and other collateral reflect current brand names and legal entity information.
Assist with preparation and distribution of patient email communications and referring provider notices related to brand, ownership, and practice changes.
Support internal and employee-facing communications and materials during rebranding and integration projects.
Assist with maintaining or transitioning marketing platform accounts (including Hootsuite, Brevium, and SolutionReach) as affiliates consolidate or transition brands.
Track project timelines and task completion across marketing checklists, including Smartsheet templates, for active acquisition, rebrand, and TIN migration projects.
Execute tasks on schedule to avoid delays to other departments’ operational activities.

Required Qualifications

Bachelor’s degree preferred in Marketing, Communications, Business, or a related field, or equivalent years of experience.
2–4 years of experience in a marketing coordinator, marketing administrator, or comparable administrative or operations support role.
Strong organizational skills with the ability to manage multiple concurrent projects and deadlines.
Excellent written and verbal communication skills.
Comfort working with vendors and cross-functional partners including Operations, IT, HR, Compliance, RCM, and Accounting & Finance.

Preferred Qualifications

Experience with social media management tools, website content management systems, or project tracking tools such as Smartsheet.
Healthcare, multi-site, or multi-location business experience is a plus.

Technology

Hootsuite
Brevium
SolutionReach
Smartsheet

Benefits

Medical
Dental
Vision
401k with Match
HSA/FSA
Telemedicine
Generous PTO Package
Employee Discounts and Perks
Employee Assistance Program
Group Life/AD&D
Short Term Disability Insurance
Long Term Disability Insurance

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17d ago

Marketing and Event Coordinator

Dynalectric Company Portland, OR

Portland, OR

17d ago

Full time Marketing Communications Coordinator

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Job Description

Support the Marketing Director and marketing team by coordinating marketing operations, internal communications, and event programs onsite in Portland.

Responsibilities

Maintain marketing file organization, digital asset libraries, departmental records, and document retention systems
Create and maintain forms, spreadsheets, Smartsheets, databases, and other administrative tools for marketing operations
Track and coordinate internal marketing requests and assist with project execution
Manage departmental reports, schedules, tracking systems, and administrative records
Prepare, format, and maintain PowerPoint presentations, reports, and internal marketing materials
Coordinate and distribute internal New Project Announcements
Maintain marketing calendars, project trackers, and workflow systems
Assist with office branding, signage, and workplace appearance initiatives
Ensure accuracy and consistency of marketing documents and brand standards
Maintain confidentiality when handling employee information, internal communications, and company records
Assist with LinkedIn content planning, content creation, scheduling, and social media support
Collect and organize project photos, employee highlights, field stories, and company news for future marketing use
Support internal communication campaigns, employee announcements, event promotions, and company-wide initiatives
Support brand consistency across presentations, documents, digital assets, apparel, signage, and promotional materials
Assist with multimedia projects (photography and video production) including planning, logistics, and on-site coordination
Own and maintain the Swag Log Smartsheet, including approval tracking, order management, and delivery verification
Process and fulfill internal swag requests through the Swag App
Maintain accurate inventory records for branded merchandise and promotional materials
Conduct routine inventory counts and proactively reorder products as needed
Coordinate employee apparel programs: annual Company Apparel Buy and bi-monthly Field Buys
Manage new-hire swag bag inventory and distribution
Maintain employee apparel sizing records and ensure information remains current
Coordinate with vendors on quotes, orders, deliveries, and issue resolution
Track spending and maintain records related to swag and apparel purchases
Maintain the Events Calendar Smartsheet and proactively track tasks, deadlines, and event milestones
Coordinate event logistics including vendor communication, purchasing, scheduling, registrations, setup, cleanup, and on-site support
Support company events: Winter Gala, Management Retreat, Summer BBQ, Safety Expo, employee appreciation events, and other company-sponsored activities
Assist with seasonal and holiday initiatives (office decorations, employee gifts, toy drives, holiday cards, catered lunches, Thanksgiving pie distribution)
Assist with recruiting events such as job fairs, trade shows, school partnerships, and workforce development activities
Coordinate charitable sponsorship participation including approvals, registrations, payment requests, employee signups, and event communication
Support community outreach programs and company-sponsored volunteer activities
Collect event feedback and assist with post-event evaluations and documentation
Complete assigned projects and requests in a timely manner
Provide professional, responsive communication with internal and external stakeholders
Help ensure well-executed company events and employee engagement activities, with consistent follow-through on commitments and deadlines
Support Dynalectric Oregon’s culture, brand, and employee experience

Requirements

BSc/BA preferred, but not required
Solid understanding of marketing principles
Good knowledge of MS Office 365 suite
Knowledge of Bluebeam Revu preferred
Event experience preferred
Experience in Adobe Illustrator and InDesign preferred, but not required
Strong data entry skills
Outstanding verbal and written communication skills
Excellent customer service skills
Excellent organizational and time-management skills
Ability to multi-task in a fast-paced work environment
Self-starter able to work with different departments

Technologies

Smartsheets, Smartsheet
PowerPoint
LinkedIn
MS Office 365
Bluebeam Revu
Adobe Illustrator
Adobe InDesign
Swag App

Benefits

Health & Welfare (medical, dental & vision)
401(k)
401(k) match
Paid time off
Paid holidays
Flexible spending accounts
Life insurance
Disability insurance
Employee assistance program

Physical Demands

Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl
Frequently lift and/or move up to 10 pounds; occasionally lift and/or move up to 40 pounds
Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

Work Environment

Mostly office-based
Typical working hours may vary; generally Monday–Friday during normal business hours, with longer hours when deadlines approach, including some weekend work
Some travel may be required for training/continuing education

Direct report: None. Reports to the Marketing Director.

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21d ago

Senior Marketing Operations Manager

Wolfe, LLC Pittsburgh, PA

Pittsburgh, PA

21d ago

$141k - $157k/yr Full time Manager Marketing Senior

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Job Description

Wolfe, LLC is hiring a Senior Marketing Operations Manager in Pittsburgh to bring structure, tracking, and measurable operational improvements across a fast-moving, multi-channel marketing function.

Manage, track, prioritize, and help the team meet marketing item dates across the workstream
Track key marketing initiatives and open action items across the full channel mix
Maintain a single system of record to ensure nothing falls through the cracks
Document marketing decisions, action items, and priorities with ownership assigned and follow-through until completion
Coordinate day-to-day handoffs between marketing functional areas, including content, paid media, marketplace, social, and creative
Monitor performance and operational metrics across initiatives, compiling updates and surfacing risks, delays, or performance concerns for leadership attention
Build and run a recurring operating cadence (status reviews, check-ins, reporting) to keep initiatives moving without requiring direct oversight from leadership
Identify and implement 2 to 3 process or automation improvements that reduce manual tracking, status chasing, or coordination work

Requirements

7+ years of experience in marketing operations, program management, project management, or similar cross-functional roles
Experience operating within a complex digital marketing organization
Technical background or very technically proficient to understand tools and tracking
Proven ability to add structure to a fast-moving marketing function, including building tracking systems, prioritization frameworks, and reporting cadences
Experience coordinating initiatives across digital marketing channels (for example: paid search and marketplace advertising such as Google Ads, Amazon Advertising, or Seller Central, plus social, creative production, or promotional campaigns)
Strong cross-functional coordination skills to drive alignment across content, paid media, marketplace, and creative teams without formal authority
Comfort serving as the single point of coordination for a busy marketing leader, surfacing issues and closing loops without being chased

Technologies

Monday.com
Ji9ra
Google
Amazon
E-commerce
Digital advertising
Social media
Google Ads
Amazon Advertising
Seller Central
AI-assisted tools

Impact

Improve the tracking dashboard for active marketing initiatives, including named owners and due dates, replacing ad hoc status checks for marketing leadership
Complete an audit of open marketing tasks across all channels and close out at least 50% of items flagged as overdue or unowned
Establish and run a recurring cross-functional marketing operations cadence independently for at least four consecutive weeks
Take over day-to-day coordination of marketing initiatives that currently require direct involvement from senior leadership to stay on track

Benefits

401(k)
Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Tuition reimbursement
Vision insurance

Location: Pittsburgh, PA (onsite)
Salary: USD 141,000 - 157,000 per year

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Marketing Operations Tools Jobs

Client Services Martech (Marketing Technology)

Marketing Coordinator

Marketing and Event Coordinator

Senior Marketing Operations Manager

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