Marketing and Event Coordinator

Support the Marketing Director and marketing team by coordinating marketing operations, internal communications, and event programs onsite in Portland.

Responsibilities

• Maintain marketing file organization, digital asset libraries, departmental records, and document retention systems
• Create and maintain forms, spreadsheets, Smartsheets, databases, and other administrative tools for marketing operations
• Track and coordinate internal marketing requests and assist with project execution
• Manage departmental reports, schedules, tracking systems, and administrative records
• Prepare, format, and maintain PowerPoint presentations, reports, and internal marketing materials
• Coordinate and distribute internal New Project Announcements
• Maintain marketing calendars, project trackers, and workflow systems
• Assist with office branding, signage, and workplace appearance initiatives
• Ensure accuracy and consistency of marketing documents and brand standards
• Maintain confidentiality when handling employee information, internal communications, and company records
• Assist with LinkedIn content planning, content creation, scheduling, and social media support
• Collect and organize project photos, employee highlights, field stories, and company news for future marketing use
• Support internal communication campaigns, employee announcements, event promotions, and company-wide initiatives
• Support brand consistency across presentations, documents, digital assets, apparel, signage, and promotional materials
• Assist with multimedia projects (photography and video production) including planning, logistics, and on-site coordination
• Own and maintain the Swag Log Smartsheet, including approval tracking, order management, and delivery verification
• Process and fulfill internal swag requests through the Swag App
• Maintain accurate inventory records for branded merchandise and promotional materials
• Conduct routine inventory counts and proactively reorder products as needed
• Coordinate employee apparel programs: annual Company Apparel Buy and bi-monthly Field Buys
• Manage new-hire swag bag inventory and distribution
• Maintain employee apparel sizing records and ensure information remains current
• Coordinate with vendors on quotes, orders, deliveries, and issue resolution
• Track spending and maintain records related to swag and apparel purchases
• Maintain the Events Calendar Smartsheet and proactively track tasks, deadlines, and event milestones
• Coordinate event logistics including vendor communication, purchasing, scheduling, registrations, setup, cleanup, and on-site support
• Support company events: Winter Gala, Management Retreat, Summer BBQ, Safety Expo, employee appreciation events, and other company-sponsored activities
• Assist with seasonal and holiday initiatives (office decorations, employee gifts, toy drives, holiday cards, catered lunches, Thanksgiving pie distribution)
• Assist with recruiting events such as job fairs, trade shows, school partnerships, and workforce development activities
• Coordinate charitable sponsorship participation including approvals, registrations, payment requests, employee signups, and event communication
• Support community outreach programs and company-sponsored volunteer activities
• Collect event feedback and assist with post-event evaluations and documentation
• Complete assigned projects and requests in a timely manner
• Provide professional, responsive communication with internal and external stakeholders
• Help ensure well-executed company events and employee engagement activities, with consistent follow-through on commitments and deadlines
• Support Dynalectric Oregon’s culture, brand, and employee experience

Requirements

• BSc/BA preferred, but not required
• Solid understanding of marketing principles
• Good knowledge of MS Office 365 suite
• Knowledge of Bluebeam Revu preferred
• Event experience preferred
• Experience in Adobe Illustrator and InDesign preferred, but not required
• Strong data entry skills
• Outstanding verbal and written communication skills
• Excellent customer service skills
• Excellent organizational and time-management skills
• Ability to multi-task in a fast-paced work environment
• Self-starter able to work with different departments

Technologies

• Smartsheets, Smartsheet
• PowerPoint
• LinkedIn
• MS Office 365
• Bluebeam Revu
• Adobe Illustrator
• Adobe InDesign
• Swag App

Benefits

• Health & Welfare (medical, dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Life insurance
• Disability insurance
• Employee assistance program

Physical Demands

• Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl
• Frequently lift and/or move up to 10 pounds; occasionally lift and/or move up to 40 pounds
• Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

Work Environment

• Mostly office-based
• Typical working hours may vary; generally Monday–Friday during normal business hours, with longer hours when deadlines approach, including some weekend work
• Some travel may be required for training/continuing education

Direct report: None. Reports to the Marketing Director.