Senior Marketing Coordinator

Hensel Phelps, based in Irvine, California, is seeking a Senior Marketing Coordinator to drive the development of strategic proposals, qualifications, and marketing materials in a deadline-driven pursuit environment. In this role, you will collaborate with project teams, estimators, and subject matter experts to translate technical input into clear, persuasive narratives that support pursuits and external campaigns. The position sits onsite in Irvine and leverages your marketing acumen to advance opportunities across the built environment.

Below is an overview of responsibilities, requirements, and benefits associated with this role.

Responsibilities

• Lead and support the development of RFQs, RFPs, and interview presentations, including writing, editing, formatting, and organizing content aligned with pursuit themes and client requirements.
• Participate in pursuit strategy sessions to understand proposal goals, win themes, and client hot buttons.
• Coordinate with project teams, estimators, and subject matter experts to gather technical input and translate it into clear, persuasive proposal content.
• Facilitate proposal review processes and manage timelines to ensure timely delivery of high-quality submittals.
• Organize and support interview rehearsals, including working with facilitators and presenters to ensure message alignment and visual consistency.
• Contribute to proposal innovation through new visual tools, creative content formats, or digital enhancements.
• Support the collection of jobsite data to maintain internal data systems and information management.
• Analyze data from relevant industries and competitors; participate in market research.
• Support content gathering by researching project details and coordinating with project teams; participate in storyboarding sessions and contribute ideas for content themes and structure.
• Draft content such as project descriptions, staff bios, social media posts, and internal news stories; assist in preparing award entries and marketing collateral by formatting content, proofreading, and ensuring brand consistency.
• Utilize AI tools to assist in generating draft language for review; stay informed on regional market trends and client priorities to inform campaigns and pursuit strategy.
• Contribute ideas during marketing and pursuit planning sessions with insights, benchmarking examples, or early-stage campaign concepts to support team goals.
• Ensure consistent use of enterprise identity across materials and touchpoints; represent the firm professionally in external forums and committees.
• Support internal communications highlighting employee achievements and regional milestones; assist with jobsite communication and recognition requests as needed.
• Develop marketing materials including brochures, qualification packages, information sheets, and visual displays tailored to target audiences; perform project and jobsite photography aligned with brand standards.
• Collaborate with the marketing team on event coordination for regional trade shows, recruiting events, and internal celebrations.
• Demonstrate strong writing, editing, and formatting skills to produce persuasive, deadline-driven qualifications and proposal materials; manage multiple pursuits with attention to detail and deadlines.
• Collaborate with pursuit teams, technical staff, and marketing colleagues to gather input and align messaging; communicate clearly to facilitate internal reviews and interview preparation.
• Show creativity and initiative by enhancing proposals, presentations, and materials with fresh visuals and storytelling techniques.
• Adhere to brand standards and enterprise identity across all communications.

Requirements

• Bachelor’s degree in marketing or a related field.
• 2-4 years of architecture, engineering, and construction experience or a combination of education and experience.
• Highly organized with effective task management skills.
• Proficiency in Adobe Creative Cloud (InDesign, Illustrator, Photoshop) with graphic design and layout capabilities.
• Microsoft Office Suite competency (Word, PowerPoint, Excel, Outlook).
• Editing and proofreading skills with experience writing technical narratives; strong attention to detail.
• Ability to communicate effectively with senior management, supervisors, peers, and clients.
• Capacity to manage multiple projects and deadlines while adapting to shifting priorities.
• Experience conducting research and applying analytical skills; ability to work independently and as part of a team.
• General understanding of construction industry terminology and procedures.

Technologies

• Adobe Creative Cloud (InDesign, Illustrator, Photoshop)
• Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• AI tools

Benefits

• Company-paid medical insurance
• Life insurance
• Accidental death & dismemberment
• Long-term disability
• 401(K) retirement plan
• Health savings account (HSA) (except in Hawaii)
• Employee assistance program (EAP)
• Employee-paid enrollment in vision and dental insurance
• Paid time off beginning upon hire
• Annual bonus plan (salaried positions)
• Company cell phone or cell phone allowance
• Vehicle or vehicle allowance
• Cost of living adjustment (COLA) may be included

Compensation

• Salary Range: $70,680.00 - $78,120.00
• Anticipated Cost of Living Adjustment: $19,200.00
• Total Compensation Range: $89,880.00 - $97,320.00

Employment offer contingencies

• Verification of work authorization and employment eligibility
• Substance abuse screening
• Physical exam (if applicable)
• Background checks for badging/security clearances (if applicable)

Position description

Reports to: Project Development Manager.

Physical work classification and demands

• Light Work. Exerting up to 25 pounds of force occasionally, up to 10 pounds frequently, and a negligible amount of force constantly to move objects.
• May periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type; frequency varies by workflow and activity.
• Occasional movement about the office to access file cabinets, machinery, boxes, and other items.
• Constant use of a computer and office equipment such as calculators, copiers, phones, and printers.
• Frequent communication with employees and external stakeholders on office administration topics.
• Constant computation, analysis, and conceptualization of mathematical calculations and formulas.
• Regular reading of written communications and email submissions.
• Frequent sitting at a computer screen; visual acuity required; ability to operate a vehicle as appropriate.
• Rare exposure to extreme temperatures and to noisy outdoor environments.