Part-Time Accounting & Marketing Coordinator

Apartment News Publications, Inc. is hiring a part-time remote Accounting & Marketing Coordinator to support day-to-day accounting operations and help coordinate marketing activities. This role blends recurring financial responsibilities with deadline-driven promotional work, with collaboration across internal teams and external partners.

Role overview

In this remote position (Pacific Time during agreed-upon weekday business hours), you will manage routine bookkeeping tasks using QuickBooks Online, maintain accurate customer and vendor records, and assist with email marketing campaign preparation. You will also help coordinate marketing materials and communications, supporting consistency and accuracy across business updates.

Responsibilities

• Create and send customer invoices in QuickBooks Online
• Record payments, deposits, expenses, and other financial transactions
• Monitor accounts receivable and follow up professionally on outstanding invoices
• Support accounts payable and assist with vendor payment processing
• Reconcile bank, credit card, and payment-processing accounts
• Maintain accurate customer, vendor, and financial records
• Prepare routine reports and supporting documentation for management and the company’s accountant
• Handle data entry, document organization, and other general administrative tasks
• Identify discrepancies and follow through until issues are resolved
• Assist with preparation and scheduling of email marketing campaigns
• Draft and proofread promotional emails, advertisements, announcements, and other business communications
• Update contact lists, customer records, and campaign databases
• Coordinate marketing deadlines, advertising materials, and event-related deliverables
• Assist with basic social media, website, and digital content updates
• Communicate with advertisers, sponsors, exhibitors, vendors, and industry partners
• Help maintain consistency and accuracy across marketing materials

Requirements

• Hands-on experience with QuickBooks Online
• Experience with invoicing, accounts receivable, accounts payable, or general bookkeeping support
• Strong attention to detail and commitment to accuracy
• Excellent written and verbal communication skills
• Strong organizational, time-management, and follow-through skills
• Ability to prioritize assignments and meet deadlines independently
• Proficiency with Google Workspace and Microsoft Office
• Reliable computer, high-speed internet connection, and a professional remote workspace
• Availability during agreed-upon weekday Pacific Time business hours

Technologies

• QuickBooks Online
• Google Workspace
• Microsoft Office

Benefits

• Flexible schedule
• Paid time off

Preferred qualifications

• Experience with email marketing platforms such as Constant Contact or MailChimp
• Copywriting, proofreading, or content-editing experience
• Familiarity with Canva, WordPress, social media platforms, or event-management systems
• Experience supporting a small business, publishing company, trade association, event producer, or professional-services organization
• Familiarity with advertising, sponsorship, event, or customer-account coordination

Schedule and compensation

• Part-time remote role of up to 20 hours per week
• Hours may vary based on workload, accounting deadlines, marketing campaigns, and company events
• Compensation: $22.00–$26.00 per hour, based on relevant experience and overall qualifications