Marketing Operations Coordinator

Habush Habush & Rottier is seeking a Marketing Operations Coordinator based in Madison, WI to help keep marketing initiatives running smoothly across Wisconsin. Working in person, you will support campaign execution and organization by tracking timelines, coordinating partners, and maintaining accurate documentation and budgets in partnership with the Marketing Director and Marketing Coordinator.

What you’ll do

• Coordinate the execution of advertising and marketing campaigns
• Maintain media schedules, marketing calendars, and project trackers
• Review contracts and campaign materials to confirm accuracy
• Coordinate creative delivery and trafficking with media partners
• Monitor campaign delivery and follow up on discrepancies
• Maintain campaign documentation, posting reports, and partner records
• Reconcile invoices against approved contracts and schedules
• Update budget, invoice, and campaign performance trackers
• Coordinate sponsorship logistics and partner deliverables
• Support events, community outreach, and other marketing initiatives
• Help maintain organized marketing processes, files, and shared resources
• Provide general project coordination and administrative support to the marketing team
• Attend seasonal community outreach events and serve as an onsite point of contact

What you bring

• Bachelor’s degree in marketing, advertising, communications, accounting, business, or a related field
• Two or more years of relevant experience preferred
• Experience working with advertising, media, or marketing partners is a plus
• Strong organizational skills and attention to detail
• Ability to manage multiple projects and deadlines
• Strong written and verbal communication skills
• Comfort working with budgets, invoices, spreadsheets, and campaign documentation
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Teams
• Experience with project management platforms is a plus
• Sound judgment when handling confidential information

Tools you’ll use

• Microsoft Office
• Excel
• Outlook
• Teams

Benefits

• 401(k)
• Dental insurance
• Flexible spending account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Location: Madison, WI (onsite). Commute requirement: Madison, WI 53703 (Required).