Marketing Operations Coordinator

The Marketing Operations Coordinator supports the day-to-day operational needs of the Marketing department at Kuros Biosciences. The role helps establish efficient, consistent, and scalable processes while serving as a central point of support for Marketing administration and operations.

Key Responsibilities

• Coordinate day-to-day Marketing activities and act as an operational resource for the Marketing department.
• Manage purchase orders and support invoice processing through D365, along with departmental budget tracking through VENA.
• Maintain accurate budget documentation and support routine financial reconciliation and reporting for the Marketing team in collaboration with S. and international Finance business partners.
• Coordinate vendor onboarding and maintain vendor information.
• Oversee cleanup and ongoing administration of TalentLMS distributor records, including auditing and updating distributor names and specialties, adding distributor users, and assigning and maintaining required training.
• Support consulting contract administration and routing through LinkSquares.
• Maintain the Marketing calendar and help coordinate departmental deadlines, initiatives, and deliverables.
• Manage promotional inventory, branded merchandise, printed materials, and other Marketing assets.
• Coordinate shipping and fulfillment of Marketing materials and departmental supplies.
• Support Marketing P Card reconciliation and expense administration through Concur.
• Maintain departmental documentation, shared resources, standard operating procedures, and process materials.
• Support implementation, contracts, and administration of Marketing technologies and operational tools, including HighSpot, HubSpot, Monday.com, Survey Monkey, TalentLMS, Synthesia, and Canva.
• Coordinate departmental meetings, including agendas, materials, and follow-up activities as needed.
• Partner with Marketing team members to identify opportunities to streamline workflows and improve departmental efficiency.
• Support special projects and evolving Marketing and events initiatives as the department grows.

Required Qualifications

• Organization and time management
• Attention to detail and accuracy
• Multitasking and prioritization
• Written and verbal communication
• Cross-functional collaboration
• Budget tracking and financial administration
• Invoice, purchase order, and expense processing
• Vendor and contract coordination
• Calendar, meeting, and project coordination
• Inventory, shipping, and fulfillment coordination
• Process documentation and records management
• Problem-solving and process improvement
• Microsoft Office proficiency
• Ability to learn new technologies and systems quickly
• Adaptability in a fast-paced environment

Marketing Technologies and Tools

• D365
• VENA
• TalentLMS
• LinkSquares
• Concur
• HighSpot
• HubSpot
• Monday.com
• Survey Monkey
• Synthesia
• Canva

Work Arrangement

• Employment type: Full-time
• Location: Alpharetta, GA (Hybrid)
• Hybrid schedule: 4 days onsite in Alpharetta, GA

Physical Requirements and Work Conditions

• May require occasional sitting, standing, walking, climbing, reaching, bending, or stooping.
• May require lifting and carrying items 50 pounds or more, depending on the role.
• Frequent use of hands and fingers for typing, writing, grasping, and operating office or job-specific equipment.
• Some roles may require the ability to operate a motor vehicle for extended periods and maintain a valid driver’s license.
• Specific requirements may vary by role; contact an HR representative for details related to the position.