Office Manager / Marketing Assistant

Plan One/Architects is seeking a full-time Office Manager / Marketing Assistant to join the team onsite in Cody, Wyoming. The role blends administrative support with marketing and business development tasks for the firm, within a collaborative, client-focused culture. The position offers a robust benefits package and competitive pay, with compensation ranging from USD 22 to 27 per hour.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Responsibilities

• Act as the initial liaison for clients, consultants, and guests visiting the office
• Field and route incoming phone calls and emails
• Oversee office mail, filing systems, and document organization
• Coordinate meetings, schedule appointments, and manage conference room bookings
• Support travel planning and event logistics
• Assist project teams with preparing, printing, and distributing documents
• Monitor office supplies and support general administrative tasks
• Help prepare proposals, qualifications packages, presentations, and interview materials
• Keep marketing databases, project records, and client contacts current
• Contribute to social media, website updates, and digital marketing activities
• Organize photography, capture project documentation, and manage marketing collateral
• Support award submissions, press releases, and public relations initiatives
• Contribute to tracking business development opportunities and marketing activities
• Assist in developing brochures, graphics, and promotional materials

Requirements

• Prior experience in administration, office management, marketing, or a related field is preferred
• Experience in the architecture, engineering, construction, or design industries is a plus
• Strong written and verbal communication skills
• Excellent organizational abilities with the capacity to manage multiple priorities
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
• Experience with Adobe Creative Suite, particularly InDesign, is highly desirable
• Experience with social media platforms and content development is a plus
• Professional appearance and a customer service oriented attitude
• Ability to work independently while contributing effectively as part of a team