Marketing Coordinator

Anthony & Sylvan Pools is seeking a detail-oriented Marketing Coordinator to support marketing execution across multiple markets and business lines. This onsite role in Warminster, PA helps keep marketing initiatives on track from concept to completion by coordinating projects, campaigns, vendor deliverables, and reporting. If you enjoy building clarity across teams and timelines, this position serves as a key operational hub for getting work launched and measured.

How You’ll Support Marketing Execution

You will coordinate marketing projects from initiation through completion, ensuring deliverables and timelines stay aligned with departmental priorities. The role includes building and maintaining project schedules, monitoring progress, and proactively following up on outstanding items to support on-time launches.

• Coordinate day-to-day marketing project activities from start to finish
• Develop and maintain project timelines, schedules, and task lists
• Monitor progress and follow up on deliverables to keep projects moving
• Maintain visibility into project status and upcoming deadlines
• Identify risks, bottlenecks, and competing priorities, and elevate concerns as needed

Campaign, Promotion, and Customer Engagement Support

The Marketing Coordinator will assist with campaign execution across promotions, contests, events, and customer engagement initiatives. You will coordinate campaign deliverables, support setup and tracking, and help prepare post-campaign reporting to support performance updates.

• Support execution of marketing campaigns, promotions, contests, events, and customer engagement initiatives
• Coordinate campaign deliverables and help ensure required approvals are obtained
• Maintain promotional calendars and deployment schedules
• Assist with campaign setup, tracking, and post-campaign reporting
• Support the compilation of marketing data and performance reporting
• Prepare recurring reports, dashboards, and project status updates

Cross-Functional Coordination and Vendor Management

This position facilitates communication between marketing and key partners across the business, including sales, operations, customer care, and finance, as well as external vendors and freelancers. You will serve as a primary point of contact for vendors and external stakeholders, managing requests, timelines, feedback, revisions, and approvals.

• Facilitate communication among internal teams and external partners
• Serve as primary point of contact for marketing vendors, freelancers, and external partners
• Coordinate project requests, timelines, feedback, revisions, and approvals
• Track outstanding deliverables and ensure deadlines are met
• Assist with vendor onboarding, invoice processing, and budget tracking
• Maintain marketing calendars, project trackers, and departmental documentation

Additional Planning and Process Support

You will help organize marketing files, assets, and records, and support continuous process improvement through efficient workflow development. The role also supports departmental planning and prioritization, plus special projects and initiatives as assigned.

• Organize and maintain marketing files, assets, and records
• Help create efficient workflows and identify opportunities for continuous process improvement
• Support departmental planning and prioritization efforts
• Coordinate meeting agendas, action item tracking, and follow-up activities
• Assist with budget tracking and expense management
• Support special projects and department initiatives as assigned

What You Bring

• Bachelor’s degree in Marketing, Communications, Business Administration, or related field preferred
• 5-7 years of marketing, project coordination, or related experience preferred
• Experience supporting multiple projects and stakeholders simultaneously
• Experience working in a fast-paced, deadline-driven environment
• Strong proficiency in Microsoft Office Suite
• Experience working with project management platforms preferred
• Excellent organizational and time-management skills
• Ability to manage competing priorities and meet deadlines
• Strong analytical and problem-solving skills
• Ability to communicate effectively with internal and external stakeholders
• Demonstrated ability to take initiative and drive projects forward
• Ability to communicate promptly and clearly via phone and computer
• Primarily sedentary work performed in an office environment
• Ability to work collaboratively in a fast-paced team environment and demonstrate initiative

Tools and Travel

• Technologies: Microsoft Office Suite, project management platforms
• Travel: As needed

Role Notes

Position duties and expectations change over time. This job description is not intended to be all-inclusive or exhaustive. The employee may perform other related duties as assigned to meet ongoing company needs. If there is ever uncertainty about expectations, you are expected to meet with your manager and ask questions. If unsure how to perform a task, ask your manager before performing.