Marketing & Referral Coordinator

Fairfax Oral and Maxillofacial Surgery offers a full-time, onsite Marketing & Referral Coordinator role across five Fairfax offices in Northern Virginia. This position focuses on expanding the referral network, strengthening the brand, and growing new patient volume through visiting dental offices, events, and collaboration with surgeons. Salary ranges from USD 55,000 to 65,000 per year. The benefits package includes health, dental, and vision coverage, paid time off, paid holidays, a 401(k) with company match, mileage reimbursement for business travel, continuing education opportunities, and professional development support. A Bachelor's degree is preferred.

Responsibilities

• Visit referring dental offices across Northern Virginia to build and maintain relationships with dentists and their teams
• Reactivate previously inactive referral offices
• Welcome new referral offices with marketing materials
• Coordinate referral appreciation events and continuing education programs
• Maintain detailed referral activity records and CRM data
• Collaborate with an external digital marketing agency
• Manage Instagram content and the social media calendar
• Support efforts to generate Google reviews
• Produce quarterly email newsletters
• Monitor online reputation and referral trends
• Coordinate continuing education events
• Organize practice open houses
• Represent the practice at community events and sponsorships
• Grow brand awareness throughout Northern Virginia
• Develop individual marketing plans for each surgeon
• Schedule referral visits with doctors
• Create physician marketing materials
• Track referral trends and identify growth opportunities
• Assist with educational presentations and speaking opportunities
• Coordinate brochures, signage, referral packets, and patient education materials
• Ensure consistent branding across all five offices
• Monitor competitors and market opportunities

Requirements

• Outstanding communication and interpersonal skills
• Organized, self-motivated, and results-driven
• Comfortable working independently while managing multiple projects
• Strong knowledge of Microsoft Office and Canva
• Social media experience
• Valid driver's license and reliable transportation
• Bachelor's degree preferred

Technologies

• Microsoft Office
• Canva
• Instagram
• CRM
• Google Reviews