Manager Marketing Operations

Simple Science Inc., based in Costa Mesa, CA, is seeking a Manager of Marketing Operations to oversee the end-to-end delivery of experiential marketing programs. This role operates onsite in Southern California and reports directly to the VP of Marketing, translating brand experience strategies into precise day-to-day execution as an individual contributor.

Responsibilities

• Own the full project lifecycle for assigned client programs, establishing and maintaining detailed timelines, budgets, resource plans, deliverables, and risk management strategies.
• Coordinate day-to-day client deliverables, asset management, version control, approval workflows, and status reporting.
• Foster seamless cross-functional collaboration with A/V, creative design, graphic design, video production, social/digital, and other internal teams.
• Serve as the primary operational touchpoint for clients on assigned accounts and programs.
• Identify potential issues early, guard against misalignment with strategy and scope creep, and apply problem-solving to keep initiatives on track.
• Monitor progress, surface issues proactively, and implement solutions to maintain project momentum.
• Collaborate closely with the Senior Manager, Marketing Operations to balance workload, set priorities, and provide execution support.
• Execute operational tasks with precision while maintaining alignment with the strategic vision set by the Director of Brand Experience and Senior Brand Experience Managers.
• Lead internal status meetings, client update calls, and cross-team alignment sessions.
• Support on-site event production and logistics as needed for assigned programs.
• Leverage and refine standardized templates, workflows, and project management best practices.
• Contribute ideas to operational improvements and efficiency initiatives.
• Assist with onboarding and rotational development of Marketing Associates by sharing guidance on tasks and best practices.
• Provide accurate timelines, resource estimates, and feasibility input during proposal development and scoping.
• Participate in internal proposal reviews and pitch preparation as required.
• Capture post-project learnings and relay operational insights back to strategy leads.

Requirements

• Bachelor’s degree in Marketing, Business, Communications, Project Management, or a related field.
• 3-5+ years of experience in marketing operations, project management, or experiential/event marketing within an agency or client-services environment.
• Proven success managing complex, multi-channel programs with multiple stakeholders.
• Proficiency with project management platforms (Asana, Monday.com, Smartsheet, etc.) and collaboration tools.
• PMP or similar certification is a plus.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to thrive in a fast-paced setting while juggling multiple projects.
• Strong written and verbal communication skills with the ability to engage confidently with clients and internal teams.
• Calm, solutions-focused mindset under pressure.
• Willingness to support occasional on-site activations or client meetings (up to 20% travel/on-site) and flexibility during peak periods.
• Collaborative team player with a proactive, positive attitude.

Technologies

• Asana
• Monday.com
• Smartsheet

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Reporting structure

Direct Report To: VP, Marketing

How to apply

• Your resume
• A summary of your experience working with or in a creative agency
• How this role aligns with your ability to manage experiential marketing projects
• A short note on what excites you about experiential marketing and why you would be a strong fit for this position