Marketing Coordinator

Research Rockstar Training & Staffing is hiring a Marketing Coordinator for a hands-on, hybrid role that blends day-to-day marketing execution with structured client coordination. You will help move inbound interest through screening and scheduling, support ongoing staffing client needs, and keep educational webinar operations running smoothly on a twice-monthly cadence.

This position is focused on coordination and screening, not sales or business development. The contract begins with an initial 2-month term, with intent to transition to W-2 employment for qualified, US-based candidates.

What you’ll do

• Draft and produce Mailchimp email campaigns, Hootsuite social posts, and related blog content using content and rough drafts provided by subject-matter experts (CEO or instructors) to promote eLearning courses, Zoom events, and newly available instructor videos.
• Upload videos to the company YouTube channel, using templates and past examples to maintain a consistent style.
• Monitor the company LinkedIn page for activity that requires follow-up.
• Maintain staffing and training sales-pipeline records in monday.com based on CEO meeting notes and AI-generated transcripts, updating stages, next steps, due dates, and notes.
• Review inbound leads from forms, screen them using defined criteria, and schedule discovery calls with qualified prospects.
• Support existing staffing clients by coordinating routine contract extensions, formatting templated agreements, and ensuring digital signatures are completed on time.
• Write professional email responses following established SOPs and provided guidance.
• Coordinate with eLearning instructors on curriculum assets, content-marketing deliverables, and materials needed for upcoming Zoom events.
• Manage logistics for twice-monthly educational Zoom events, including registrations, reminders, calendar invitations, instructor coordination, and pre-event quality checks. The current workflow uses Paperform, Zapier, and Mailchimp.
• Provide technical support during Zoom events, including managing the waiting room, greeting attendees, monitoring event operations, and downloading AI-generated notes and recordings.
• Send post-event thank-you messages, feedback surveys, and related resources.
• Optional: Create landing pages using Instapage and/or Elementor to support events and content-marketing campaigns if skills align.

Experience and skills

• 4+ years of experience in marketing support, marketing coordination, or social media marketing.
• 4+ years of experience working in a B2B company with at least $20 million in annual revenue.
• 2+ years managing an inbound marketing funnel to identify B2B sales leads for screening and meeting scheduling.
• Microsoft 365 skills at an intermediate or higher level (a short, real-time assessment will be required during the first interview).
• Word: styles and formatting tools, multi-level bullet lists and tables, automatic table of contents, and proper footers and footnotes.
• Excel: formulas and cell references and professional-looking charts (not seeking a data analyst, but beyond basic data entry).
• PowerPoint: slide masters, SmartArt, and images for consistent, professional presentations, including polishing decks for business meetings, pitch presentations, or webinars.
• Zoom meeting or webinar operations: 2 years (required).
• B2B marketing: 3 years (required).
• Social media marketing: 3 years (required).

Tools and technologies

• Mailchimp, Hootsuite, YouTube, LinkedIn, monday.com, Wrike, Asana, Zoom, Paperform, Zapier, Instapage, Elementor
• Microsoft 365 (Word, Excel, PowerPoint), plus AI-generated transcripts and AI-generated notes/recordings

Schedule, location, and employment details

• Location: Marlborough, MA (hybrid)
• Hybrid requirement: 8 hours per week in the Marlborough, Massachusetts, office, scheduled as either one full day or two half days. This in-office requirement is firm; remaining time may be worked from home.
• Windows: must be performed on a Windows computer (Mac-based arrangements cannot be accommodated).
• Zoom cadence: expect to participate in 2-3 Zoom meetings per week, with camera on and use of Zoom chat for quick questions and messages.
• Team coordination: task coordination through Wrike, with expectations of 8-10 status updates per week.
• Contract: starts as a 2-month contract; intent to transition to a W-2 employee (US-based). Could be 15-25 hours/week depending on skills.
• Pay: $40.00 - $51.00 per hour

Benefits

• Flexible schedule
• Paid time off for major holidays
• Access to professional development related to the role

Compensation and benefits notes

Upon W-2 status, this is a small business role and does not currently include employer-provided health insurance.

Additional qualities that matter

• Strong written communication and excellent attention to detail
• Proactive follow-through, including noticing what needs doing and nudging SMEs when progress is blocked
• A testing mindset to check and test your own work
• Discreet, trustworthy handling of confidential business and client information