Marketing Admin

What you’ll do

• Handle administrative finance support for marketing, including invoicing, accounts payable, budget reconciliation, and tracking of paid media expenses, along with departmental T&E
• Support marketing campaigns tied to concerts, festivals, The Museum, camping, education programs, special events, and other institutional initiatives
• Assist with social media content and support routine website updates and maintenance
• Conduct research for marketing plans, presentations, and special projects, including audience, competitive, media, tourism, and industry research
• Prepare presentations, reports, and meeting materials, and maintain organized digital files and departmental resources
• Support email marketing list building
• Participate in department meetings, contribute to project planning, and maintain notes and action items as needed
• Assist with purchasing advertising across print, radio, out-of-home, and television for annual and event-specific marketing plans
• Support marketing reporting by gathering campaign results, audience information, geographic data, and other performance metrics
• Assist with customer survey development, distribution, and analysis
• Coordinate and maintain regional event and tourism listings (including Facebook) to help ensure Bethel Woods programs and events are accurately represented
• Gather information to support audience development, customer experience, and other marketing initiatives
• Coordinate band bookings for select Bethel Woods festivals and seasonal programs, including Harvest Festival, Peace, Love & Pumpkins, and Peace, Love & Lights
• Research potential performers and support development of entertainment lineups appropriate for each program
• Provide onsite marketing and event support for festivals, concerts, and special events as assigned
• Support Sponsor fulfilment / activation for marketing deliverables

What you bring

• Associate’s or Bachelor’s Degree in Marketing, Communications, Business Administration, or a related field (preferred); relevant internship or professional experience will also be considered
• Previous internship or entry-level experience in marketing, communications, arts, entertainment, tourism, or a related field (preferred)
• Excellent organization and time management, with strong attention to detail and accuracy
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, especially PowerPoint, Excel, Word, and Outlook
• Comfort learning new digital platforms, marketing technologies, and project-management systems
• Experience with Monday.com, survey platforms, website content management systems, Ticketmaster products, or CRM platforms is a plus
• Ability to conduct research, organize information, and assist with clear reports and presentations
• Ability to manage multiple assignments and deadlines in a fast-paced environment
• Self-motivated, resourceful, and willing to learn, with the ability to work independently and collaboratively
• Interest in arts, culture, live entertainment, and the nonprofit mission of Bethel Woods Center for the Arts
• Ability to work occasional evenings and weekends as events require

Tools and platforms

Microsoft Office (PowerPoint, Excel, Word, Outlook), Monday.com, survey platforms, website content management systems, Ticketmaster products, CRM platforms, Facebook, and support for e-mail marketing lists.

Compensation

$21/hour (USD 21 - 21 per hourly). This is an onsite role in Bethel, NY.