Sales & Marketing Coordinator/Executive Admin Assistant to the President

A dual role providing sales and marketing coordination plus executive administrative support to the President, onsite in Champaign, IL.

Responsibilities

• Assist with planning and executing marketing campaigns, promotions, and sales programs.
• Coordinate trade shows, networking events, client meetings, and marketing presentations.
• Maintain and update customer data in CRM systems and prepare sales reports.
• Develop sales materials, proposals, presentations, and marketing collateral.
• Track sales leads, follow-ups, and client communications.
• Oversee social media activities, website updates, and email marketing campaigns.
• Conduct market research and competitive analyses to support business development.
• Coordinate with vendors, printers, and external marketing partners.
• Assist with content creation including newsletters, brochures, and promotional materials.
• Generate regular sales and marketing performance reports for leadership.
• Independently identify prospective clients, obtain key decision-maker contacts, and provide qualified lead intelligence with minimal supervision.
• Manage the President’s calendar, travel arrangements, and meeting schedules.
• Screen calls, emails, and correspondence on the President’s behalf.
• Prepare reports, presentations, meeting agendas, and executive summaries.
• Coordinate internal and external meetings, including logistics and follow-ups.
• Handle confidential information with professionalism and discretion.
• Support special projects and strategic initiatives as assigned by the President.
• Maintain organized filing systems and administrative documentation.
• Serve as a liaison between the President, staff, clients, vendors, and partners.
• Provide office coordination and administrative support as needed.
• Order office supplies and manage inventory.
• Assist with onboarding paperwork, scheduling, and internal communications.
• Support accounting or invoicing processes when necessary.
• Ensure smooth day-to-day office operations.
• Perform other duties as assigned.

Requirements

• Associate’s or Bachelor’s degree in Business, Marketing, Communications, or a related field preferred.
• 3+ years of experience in sales support, marketing coordination, executive administration, or a related role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, CRM software, and marketing platforms.
• Experience with social media management and digital marketing tools preferred.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional demeanor and strong interpersonal skills.
• Self-motivated with the ability to work independently and collaboratively.

Technologies

• Microsoft Office Suite
• CRM software
• Marketing platforms
• Social media management tools
• Digital marketing tools
• Canva
• Adobe Creative Suite
• Email marketing platforms

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Job Overview

The Sales and Marketing Coordinator / Executive Administrative Assistant provides comprehensive support for sales, marketing, and executive operations. This dual-role position coordinates marketing initiatives, supports sales activities, manages customer and vendor communications, and delivers high-level administrative support to the President. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment.

Work Environment

• Fast-paced, collaborative office environment.
• Occasional flexible hours for events or executive support needs.

Pay

USD 70,000 - 80,000 per year

Work Location

Onsite in Champaign, IL (in person)