Executive Assistant Marketing Jobs

1 job found

2mo ago

Sales & Marketing Coordinator/Executive Admin Assistant to the President

Elite ICT, LLC. Champaign, IL

Champaign, IL

2mo ago Closed

$70k - $80k/yr Full time Marketing Account Management Administrative Assistant

This position is no longer accepting applications (closed Jul 12, 2026).

Job Description

A dual role providing sales and marketing coordination plus executive administrative support to the President, onsite in Champaign, IL.

Responsibilities

Assist with planning and executing marketing campaigns, promotions, and sales programs.
Coordinate trade shows, networking events, client meetings, and marketing presentations.
Maintain and update customer data in CRM systems and prepare sales reports.
Develop sales materials, proposals, presentations, and marketing collateral.
Track sales leads, follow-ups, and client communications.
Oversee social media activities, website updates, and email marketing campaigns.
Conduct market research and competitive analyses to support business development.
Coordinate with vendors, printers, and external marketing partners.
Assist with content creation including newsletters, brochures, and promotional materials.
Generate regular sales and marketing performance reports for leadership.
Independently identify prospective clients, obtain key decision-maker contacts, and provide qualified lead intelligence with minimal supervision.
Manage the President’s calendar, travel arrangements, and meeting schedules.
Screen calls, emails, and correspondence on the President’s behalf.
Prepare reports, presentations, meeting agendas, and executive summaries.
Coordinate internal and external meetings, including logistics and follow-ups.
Handle confidential information with professionalism and discretion.
Support special projects and strategic initiatives as assigned by the President.
Maintain organized filing systems and administrative documentation.
Serve as a liaison between the President, staff, clients, vendors, and partners.
Provide office coordination and administrative support as needed.
Order office supplies and manage inventory.
Assist with onboarding paperwork, scheduling, and internal communications.
Support accounting or invoicing processes when necessary.
Ensure smooth day-to-day office operations.
Perform other duties as assigned.

Requirements

Associate’s or Bachelor’s degree in Business, Marketing, Communications, or a related field preferred.
3+ years of experience in sales support, marketing coordination, executive administration, or a related role.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite, CRM software, and marketing platforms.
Experience with social media management and digital marketing tools preferred.
Ability to maintain confidentiality and exercise sound judgment.
Professional demeanor and strong interpersonal skills.
Self-motivated with the ability to work independently and collaboratively.

Technologies

Microsoft Office Suite
CRM software
Marketing platforms
Social media management tools
Digital marketing tools
Canva
Adobe Creative Suite
Email marketing platforms

Benefits

401(k)
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Job Overview

The Sales and Marketing Coordinator / Executive Administrative Assistant provides comprehensive support for sales, marketing, and executive operations. This dual-role position coordinates marketing initiatives, supports sales activities, manages customer and vendor communications, and delivers high-level administrative support to the President. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment.

Work Environment

Fast-paced, collaborative office environment.
Occasional flexible hours for events or executive support needs.

Pay

USD 70,000 - 80,000 per year

Work Location

Onsite in Champaign, IL (in person)

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