Events and Marketing Coordinator

The Events and Marketing Coordinator role at ACBJ centers on shaping and delivering Buffalo Business First events through integrated marketing, registration management, sponsorship coordination, and on-site logistics. Based onsite in Buffalo, NY, this part-time position blends hands-on event execution with multi-channel promotion, ensuring brand-consistent experiences for honorees, speakers, and sponsors. The role offers a pay rate of USD 22 per hour and requires hands-on collaboration with the Event Director and cross-functional teams.

Responsibilities

• Lead the development and execution of each event's marketing plan across social media, email campaigns, print, and web channels.
• Collaborate with the Event Director and the Business Design Desk (BDD) to keep marketing efforts on track.
• Identify and cultivate relationships with community partners to boost event exposure and outreach.
• Create and update event registration pages within the company system, in coordination with the Event Director.
• Ensure real-time updates for new sponsorships and event speakers.
• Support the Events Director in regular communication with honorees and assist in coordinating speaker logistics as needed.
• Manage the sponsorship schedule for all sponsors and register honorees, speakers, and sponsors for programs in a timely and accurate manner.
• Oversee the design of event collateral with the Business Design Desk to maintain cohesive branding and onsite assets.
• Brainstorm with the Events Director on overall event execution and successful delivery.
• Handle day-of event registration and assist with event preparation tasks such as badges, signage, publications, décor, sponsor materials, awards, and branding assets.
• Assist with load-in, setup, and load-out operations as needed.
• Contribute to strategic planning for Buffalo Business First events, including creating new events and refining existing ones, and help implement event themes.
• Maintain a shared filing system for all event trackers, communications, and planning documents with the Events Director.
• Produce tailored event recaps for Gold-level clients and general recaps for other sponsor levels.
• Assist with proofreading of event materials and provide planning and logistics support as necessary.
• Update sponsor, honoree, and speaker trackers regularly and assist in gathering materials for programs.
• Keep the Events Director informed of workflow and status; collaborate with colleagues across departments and share scheduling tools and plans.
• Participate in Business Unit-sponsored events promoting the paper, as with other staff members.
• Participate in all applicable training offered by ACBJ and Buffalo Business First when possible.

Requirements

• Candidates must have published clippings available.
• Demonstrated proficiency in news writing.
• Interest in business journalism as a potential career path.
• Proficient with Microsoft Office applications (Word, Excel, Outlook, etc.).
• Proficient with communication platforms (Teams, Webex, Zoom, etc.).

Technologies

• MS Office
• Teams
• Webex
• Zoom

Communication and Teamwork

• Keep the Events Director informed of workflow and scheduled work; collaborate across all departments.
• Share organizational tools and plans to support staying on schedule.
• As with all staff, participate in Business Unit-sponsored events promoting the paper.

Professional Development

The Events and Marketing Coordinator should participate in all training offered by ACBJ and Buffalo Business First when applicable.

Other

• Be prepared to assist with any other task requested by the Events Director.