KPFF Consulting Engineers is seeking an AEC Marketing Coordinator to support proposals and content from our Portland office on a hybrid schedule. This role collaborates with engineers, project managers, and the marketing team to craft persuasive pursuit materials, manage content assets, and align communications with brand standards. You will translate complex technical information into clear narratives that showcase project understanding and team strengths.
Proposal Coordination & Pursuits
- Lead and contribute to RFQ/RFP responses, qualifications packages, presentations, and interview materials for prime and subconsultant pursuits, handling coordination, writing, editing, and formatting.
- Support or co-lead the full proposal lifecycle from kickoff to final delivery, overseeing schedules, task assignments, compliance checks, and production.
- Partner with technical staff, project managers, and marketing colleagues to shape pursuit strategies, develop key messaging, and craft client-focused narratives.
- Convert technical content into accessible, persuasive copy that communicates project understanding, team strengths, and design outcomes.
- Create and maintain proposal content including resumes, project descriptions, graphics, charts, and boilerplate materials.
- Ensure materials are consistent, accurate, well-edited, properly formatted, and aligned with brand guidelines.
- Monitor procurement portals and assist with opportunity tracking and pursuit research.
- Assist with interview preparation, pursuit debriefs, and ongoing improvements to proposal processes and materials.
Marketing & Communications Support
- Assist internal marketing and communications efforts, producing presentations, graphics, employee engagement materials, and promotional content.
- Maintain and organize marketing assets, templates, photography, resumes, project data, and content libraries.
- Contribute to updates of the company website, intranet, CRM system, and social media channels.
- Support ongoing enhancements to marketing systems, workflows, and content management practices.
Requirements
- 3 to 5 years of experience in AEC marketing, proposal coordination, or professional services marketing.
- Experience managing RFQ/RFP responses and navigating the full proposal lifecycle from kickoff through delivery.
- Strong writing, editing, proofreading, and visual communication skills with the ability to develop clear, persuasive messaging from technical content.
- Proficiency with Microsoft 365 and Adobe Creative Suite, with a focus on InDesign.
- Ability to manage multiple deadlines and priorities in a fast-paced environment.
- Strong organizational, communication, and collaboration abilities.
- Understanding of how AI tools can support efficiency while recognizing their limitations and risks in professional communications.
Technologies
- Microsoft 365
- Adobe Creative Suite
- InDesign
- Deltek Vantagepoint
Benefits
- 401(k) retirement plan with employer contribution
- Medical insurance with two plan options
- Dental Insurance
- Vision Insurance
- Health Savings Account with employer contribution
- Flexible Spending Accounts for Healthcare and Dependent Care
- KPFF Paid Family Leave
- Amazon Pharmacy with MedsYourWay
- Behavioral Health Options – Employee Assistance Plan
- Pregnancy Program
- Short-term and Long-term disability insurance
- Paid holidays, including two floating holidays
- Paid time off for vacation, sickness, and jury duty
Compensation
The base pay range for this role is $38.00 to $42.00 per hour, determined by experience, education, and skills. Performance-based bonuses are available to recognize outstanding contributions. KPFF is an Equal Opportunity Employer.
What we’re looking for
A proactive, adaptable, and detail-oriented professional with a service mindset and strong ownership. The right candidate enjoys collaborating with technical professionals, is comfortable asking questions and learning new subject matter, and values producing thoughtful, high-quality work that helps tell the story of our people and projects.
Physical Demands & Work Environment
- Duties are performed in a typical office setting, primarily at a desk
- Ability to work at a computer for extended periods and communicate via phone or virtual meeting platforms
- Occasional lifting of items up to 15 lbs
How to Apply
Apply online with a resume and cover letter.
Equal Opportunity & Compliance
KPFF Consulting Engineers participates in E-Verify and will share Form I-9 information with the federal government to confirm work authorization in the United States. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender, pregnancy, veteran status, citizenship status, disability, or any other protected characteristic.
