Marketing and Communications Coordinator

The Marketing and Communications Coordinator helps keep Berkeley Rep’s marketing function organized and moving on schedule. This onsite role in Berkeley supports show campaign work while managing departmental administration across production, communications, and creative teams.

Key Responsibilities

• Process vendor invoices, ensure timely payment, and record entries in the departmental budget tracking sheet.
• Schedule and attend department meetings, take detailed notes, and distribute notes and action items promptly.
• Check shared departmental inboxes in Outlook and Gmail daily, then route actionable messages to the appropriate person.
• Traffic advertising materials to media vendors and partners, track specifications and deadlines, and provide copy for media partners as needed.
• Solicit bios and headshots from each show’s cast, creative team, and staff, follow up until all materials are received.
• Collect show credits from Production departments.
• Schedule Positioning and Editorial meetings with internal teams and external creative partners, then distribute notes and action items.
• Hand off collected materials to the Communications Manager for program production, writing, and proofing.
• Assist the Communications Manager with proofing and gathering approvals as needed.
• Partner with marketing and audience leadership to identify, solicit, and contract social media influencers and outside partners for each show.
• Create an external media kit for each show with the Marketing Fellow, and support cross-promotions with local theatre, arts, cultural, and affinity organizations.
• Support pre- and post-show email creation with the Communications Manager, including building post-show surveys in SurveyMonkey and distributing survey dashboards to relevant stakeholders.
• Manage in-person distribution of flyers, posters, and collateral, including participation in the TBA Postcard Distribution Network.
• Coordinate Berkeley Rep’s social channels in collaboration with the annual Marketing Fellow, under the Director of Marketing and Audience Services, including Meta (Facebook, Instagram, and Threads), TikTok, and LinkedIn.
• Maintain the social media calendar in Asana, aligned with production schedules, campaigns, and department priorities.
• Request, brief, track, and review content assets from the Creative team; create some video and graphic content with Creative’s guidance.
• Develop social copy with the Communications Manager and ensure approvals are obtained before posting to main channels, then schedule and post approved content.
• Monitor channels, reply to comments and messages, and escalate sensitive, negative, or time-critical issues instead of responding on Berkeley Rep’s behalf.
• Report social media performance using native platform analytics and Hootsuite, identifying what resonates with audiences.
• Actively participate in workshops and training, including harassment prevention, bystander intervention, and antiracism, equity, diversity, inclusion, and access initiatives.
• Perform other duties as assigned.

Required Qualifications

• 1 to 3 years of experience in marketing, communications, administration, or social media, preferably in the arts or entertainment.
• Exceptional organizational and follow-through skills to manage calendars, deadlines, and multiple concurrent projects.
• Strong writing and proofreading skills, including the ability to write engaging copy in a consistent brand voice.
• Working knowledge of Meta (Facebook, Instagram, and Threads), TikTok, and LinkedIn, including platform best practices and audience engagement.
• Ability to read social media analytics and report on what is and isn’t working.
• Strong written and verbal communication skills with high emotional intelligence and cultural competency.
• Proficiency in Microsoft Office Suite.
• Appreciation for the arts.
• Commitment to antiracism, equity, diversity, inclusion, and access.

Preferred Experience

• Experience with Asana or a similar project management tool.
• Experience with invoicing, budget tracking, or vendor coordination.
• Experience with Hootsuite or a similar social media scheduling and reporting tool.
• Experience working with designers, videographers, or other creative partners.
• Basic photo and video editing skills.
• Experience in performing arts, cultural institutions, or nonprofit marketing.

Tools and Technologies

• Outlook, Gmail
• Meta (Facebook, Instagram, and Threads), TikTok, LinkedIn
• Asana, SurveyMonkey, Hootsuite
• Microsoft Office Suite

Compensation and Location

• Location: Berkeley, CA (onsite)
• Pay: USD 26 to USD 26 per hour

Benefits

• Benefits eligible after 90 days
• 85% employer-paid health and dental insurance
• Optional vision
• FSA
• 403(b) plans
• Professional development support
• Paid vacation
• Sick leave
• Holidays

Application Procedure

• Online submissions only.
• Include a cover letter and résumé.
• Persons from diverse backgrounds are highly encouraged to apply.
• Berkeley Rep will contact candidates of interest.
• Please do not call or fax.
• Only complete submissions will be considered.