Administrative & Marketing Assistant

Responsibilities

• Provide administrative support and coordinate internal workflows
• Maintain CRM and databases; Salesforce experience is a plus
• Track inventory and keep records up to date
• Update the website and manage digital content
• Create, schedule, and report on social media content
• Support email marketing and assist with campaign prep
• Produce simple graphics and short-form videos using Canva, CapCut, or similar tools
• Organize digital assets and files for easy access
• Coordinate the marketing calendar and monitor project progress
• Maintain organized office operations and manage supplies
• Assist with gallery projects, including artwork placement and lighting adjustments
• Support occasional errands, deliveries, and general gallery operations as needed

Requirements

• 3+ years of professional administrative, marketing, communications, or office experience preferred
• Strong organizational skills with meticulous attention to detail
• Excellent written communication abilities
• Demonstrated ability to work independently and take initiative
• Experience juggling multiple projects and priorities simultaneously
• Experience creating content for Instagram and Facebook
• Experience with email marketing platforms and CRM systems preferred
• Experience with Salesforce or other CRMs, Canva, CapCut, Google Ads, or similar tools is beneficial but not required
• Solid computer skills and quick learner of new software
• Comfortable making decisions and advancing projects with minimal supervision
• Able to work in an active gallery setting, including occasional lifting, moving artwork, and assisting with installations

Technologies

• Salesforce
• Canva
• CapCut
• Google Ads
• Instagram
• Facebook

This position is a good fit if you

• Are comfortable handling administrative tasks alongside creative marketing work
• Take ownership of tasks and see them through with minimal direction
• Prefer a small team environment over a large corporate structure
• Enjoy creating order, improving systems, and solving problems
• Value a calm, professional, and collaborative workplace

Compensation

$25-$29 per hour depending on experience and qualifications.

Schedule

• Part-time role, approximately 20-30 hours per week
• Primarily weekdays during normal business hours
• Some schedule flexibility available based on gallery needs
• On-site position in Carmel-by-the-Sea

To apply

• Resume
• Brief cover letter describing your interest in the position
• Examples of social media content, marketing projects, or creative work if available

Application questions

• Describe a social media account you have managed, including platforms, metrics tracked, and how you adjusted content based on performance
• How do you balance deadlines, recurring tasks, and administrative details while also handling creative work?
• What about a role that combines administrative duties and marketing support appeals to you?