Office Operations & Marketing Coordinator

Responsibilities

• Greet clients, agents, and guests with courteous, high quality service
• Handle and direct inbound phone calls
• Manage new agent onboarding paperwork
• Maintain a clean, polished, and professional office environment
• Order and oversee office supplies inventory
• Manage inbound and outbound mail and shipments
• Coordinate maintenance for office equipment and manage vendor services
• Keep confidential files and information organized and secure
• Generate and schedule branded social media posts for new listings
• Generate and schedule branded social media posts for open houses
• Generate and schedule branded social media posts for price improvements
• Generate and schedule branded social media posts for pending sales
• Generate and schedule branded social media posts for just sold properties
• Generate and schedule branded social media posts for company announcements
• Generate and schedule branded social media posts for agent recognition
• Generate and schedule branded social media posts for recruiting campaigns
• Generate and schedule branded social media posts for community involvement and office events
• Maintain consistent branding across Facebook, Instagram, and additional marketing platforms
• Design marketing materials including property flyers
• Design marketing materials including brochures
• Design marketing materials including postcards
• Design marketing materials including window displays
• Design marketing materials including digital graphics for marketing
• Create email campaigns and internal office communications
• Support agents with listing launch marketing activities
• Coordinate weekly marketing deadlines and ensure timely execution
• Keep company website content and agent profiles up to date
• Coordinate new listing launches
• Enter listing information into company systems
• Provide administrative support for transaction-related processes
• Coordinate signage installation requests
• Monitor marketing deadlines
• Ensure marketing requests align with office timelines
• Support agents with Sotheby's International Realty marketing resources and technology platforms

Requirements

• Friendly, polished, and professional demeanor
• Highly organized with strong attention to detail
• Tech-savvy and comfortable using a variety of tools
• Creative and detail oriented
• Self-motivated and reliable
• Adaptable in a fast paced environment
• Proactive problem solver
• Able to manage multiple priorities concurrently
• Eager to learn and continuously improve

Technologies

• ChatGPT
• Canva
• Adobe Creative Suite
• Microsoft Office
• Google Workspace
• Dropbox
• CRM
• MLS systems
• SkySlope
• DASH
• Sotheby's International Realty Access
• Design Vault
• XpressDocs
• Meta Business Suite
• ActivePipe

Benefits

• Flexible schedule

Schedule

• Part-time (20–30 hours per week)
• Monday through Friday with occasional flexibility for office events or special projects
• Primarily in-office at our Yountville location

Compensation

• Starting at $20.00 per hour, with opportunities for performance-based increases as responsibilities grow and demonstrated proficiency in marketing, technology, AI tools, and office operations
• Paid training provided

Why you will love working here

• Work in a beautiful luxury real estate office in the heart of Yountville
• Join a collaborative, family owned brokerage known for exceptional service and professionalism
• Apply creativity daily through marketing, design, social media, and emerging AI tools
• Learn industry leading luxury real estate marketing platforms and tools
• Be part of a supportive team where ideas are valued and your contributions impact agents and clients