Marketing Jobs in Clinton, IA

1 job found

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2mo ago

Marketing and MLS Administrator

Ruhl & Ruhl Realtors Clinton, IA

Clinton, IA

2mo ago Closed

$17+/hr Full time Marketing Communications Coordinator

This position is no longer accepting applications (closed Jun 7, 2026).

Job Description

Marketing and MLS Administrator role based in Clinton, IA, onsite, supporting the sales manager and agents while coordinating administrative, risk/compliance, and marketing tool usage.

Responsibilities

Assist managers in ensuring compliance is met by all associates regarding forms and procedures.
Review contracts daily and escalate or inform managers of outstanding issues.
Support the use of Ruhl Mortgage, Nelson Brothers Agency, and AHS Home Warranties; encourage agents to leverage all company tools and services.
Help managers improve processes to increase utilization of these services.
Provide back‑up support to the Sales Manager when unavailable; direct agent inquiries to the appropriate party.
Clarify and communicate company policies and procedures; act as eyes and ears for the office and alert managers or HR to potential problems.
Stay current on marketing tools (website, database, Toolkit CMA, DotLoop, etc.) and assist agents and staff as needed.
Assist agents with downloading/adding/deleting information in the database; support websites and web fliers as needed.
Encourage use of flow tools such as Facts&Trends, E‑Newsletters, XpressDocs, and related reports.
Serve as the point of contact for company fundraising events, leading or delegating to committees of agents/volunteers.
Coordinate office social events, including lunches, parties, and get‑togethers; manage RSVPs, funds, and food orders.
Support recruiting efforts; keep recruiting top of mind when communicating with agents and share positive interactions with the manager.
Assist with onboarding of new and experienced agents; conduct office orientations for newcomers.
Support recruiting processes with time blocking, notes, and commission worksheets.
Set expectations for excellent customer service from staff to agents; promote a positive and respectful work environment.
Provide outstanding customer service to agents, clients, and the public.
Attend and assist at sales meetings and home tours; prepare meeting minutes and update PowerPoint slides with weekly numbers as requested.
Maintain building issues and janitorial services; collaborate with the office Manager and Manager of Staff Operations for approvals.
Submit required paperwork from agent listings/pendings to accounting and legal compliance; enter data in the MLS.
Enter transaction information on the TR form in the Ruhl & Ruhl database and complete files within Dotloop.
Review agents’ paperwork for legal compliance; prepare weekly Market Analyses.
Order home warranties and enter open house information.
Host agent office orientations/tours; ensure access to tools and a database with at least 100 contacts; offer follow‑up assistance as needed.
Perform general administrative duties including typing, data entry, filing, mail and faxes, calls, and emails.
Conduct general housekeeping in reception, MLS room, conference rooms, and kitchen areas.
Troubleshoot copiers, fax machines, printers, and computers; submit IT work requests as needed.
Process mail runs to the post office when required.
Maintain stocked office supplies and manage ordering as needed.
Provide back up to reception or assist other offices with file processing when required.
Apply knowledge of real estate laws and forms to daily tasks.
Maintain confidentiality; identify and resolve problems promptly; gather and analyze information; prioritize tasks and manage time effectively.
Foster strong working relationships with employees, managers, agents, and the public; maintain accurate files and multi‑task in a fast paced environment.
Train or troubleshoot for agents on company tools as needed.

Requirements

2 years of experience in an office environment.
Advanced computer skills with experience using Google Suite or similar products.
Strong communication and mediation abilities.
Well organized with excellent time management.

Technologies

DotLoop
Toolkit CMA
Facts&Trends
E‑Newsletters
XpressDocs
MLS
Google Suite

Benefits

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Organizational Relationships

Reports to: Hannah Peart, Clinton Sales Manager; Katilyn Robertson, Manager of Staff Operations
Collaborates closely with agents, employees, and management staff

Pay

From $17.00 per hour

Work Location

Onsite in Clinton, IA

Working Conditions

Climate controlled office
Moderate noise level
Fast paced with frequent interruptions and diverse interactions
Deadlines are common; workload varies with transaction volume
During slower months, additional tasks may be assigned to offset reduced transactions

Physical Demands

Sit, stand, walk, and move about the office regularly
Occasional climbing stairs, balancing, stooping, kneeling, crouching, or crawling
Talk and listen in person and by phone
Use hands to operate equipment and type; reach with arms
Read reports and use a computer regularly
Occasionally lift and/or move up to 25 pounds

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