Administrative Assistant/Marketing Coordinator

HMS Inc. is seeking a full-time Administrative Assistant/Marketing Coordinator to join the on-site team in Anchorage, AK. The role blends administrative duties with marketing support for a construction cost consulting firm, including data entry, correspondence, file management, and RFP support. The position pays $22.00 to $28.00 per hour and requires a minimum of five years of administrative experience.

Benefits and compensation are designed to support your work and personal needs. See below for a full list of benefits.

Benefits

• 401(k)
• Life insurance
• Paid time off
• Vision insurance
• Paid vacation
• Paid sick leave
• Health insurance stipend

Responsibilities

• Enter cost estimate data into Excel spreadsheets and maintain related records
• Format and proofread estimates to ensure accuracy
• Answer phones and manage email correspondence
• Draft general correspondence in Word and Excel
• Scan and file documents for organized records
• Maintain internal databases using Excel and Access
• Support marketing activities, assist with responses to Requests for Proposals (RFPs), and provide marketing materials to clients
• Perform other general office duties as assigned

Requirements

• Intermediate proficiency with Microsoft Excel and hands-on experience
• Accurate data entry skills
• Ability to perform formula calculations
• Verify correct formulas are used during quality control reviews
• Link cells within a workbook as needed
• Cell formatting and data presentation
• Show and hide tabs and columns as required
• Minimum five years of administrative assistant or office experience
• Experience using MS Word, Outlook, and Adobe Acrobat Pro
• Excellent written and verbal communication skills
• Typing speed of 45 words per minute or higher
• Effective time management with the ability to multi-task
• Ability to prioritize workload to meet multiple deadlines
• Attention to detail and strong proofreading abilities

Technologies

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Adobe Pro
• Access