Document Management Marketing Jobs

1 job found

18d ago

Administrative Assistant/Marketing Coordinator

HMS Inc. Anchorage, AK

Anchorage, AK

18d ago

$22 - $28/hr Full time Marketing Administrative Administrative Assistant

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Job Description

HMS Inc. is seeking a full-time Administrative Assistant/Marketing Coordinator to join the on-site team in Anchorage, AK. The role blends administrative duties with marketing support for a construction cost consulting firm, including data entry, correspondence, file management, and RFP support. The position pays $22.00 to $28.00 per hour and requires a minimum of five years of administrative experience.

Benefits and compensation are designed to support your work and personal needs. See below for a full list of benefits.

Benefits

401(k)
Life insurance
Paid time off
Vision insurance
Paid vacation
Paid sick leave
Health insurance stipend

Responsibilities

Enter cost estimate data into Excel spreadsheets and maintain related records
Format and proofread estimates to ensure accuracy
Answer phones and manage email correspondence
Draft general correspondence in Word and Excel
Scan and file documents for organized records
Maintain internal databases using Excel and Access
Support marketing activities, assist with responses to Requests for Proposals (RFPs), and provide marketing materials to clients
Perform other general office duties as assigned

Requirements

Intermediate proficiency with Microsoft Excel and hands-on experience
Accurate data entry skills
Ability to perform formula calculations
Verify correct formulas are used during quality control reviews
Link cells within a workbook as needed
Cell formatting and data presentation
Show and hide tabs and columns as required
Minimum five years of administrative assistant or office experience
Experience using MS Word, Outlook, and Adobe Acrobat Pro
Excellent written and verbal communication skills
Typing speed of 45 words per minute or higher
Effective time management with the ability to multi-task
Ability to prioritize workload to meet multiple deadlines
Attention to detail and strong proofreading abilities

Technologies

Microsoft Excel
Microsoft Word
Microsoft Outlook
Adobe Pro
Access

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